scan to email setup for hp printer

Scan To Email Hp Printer Setup

HP Printers – Scan to Email Cannot Access Email Accounts

For HP printers this document supports scanning from the printer control panel to email. When you add your email account to the printer control panel’s scan to email feature, the email server blocks access to your email account and one of the following error messages may appear:

Gmail needs a further step toward protection. Please check the security settings in your email online.

  • The inserted email or password is not working. Please give it another try.
  • The SMTP Server uses an unsupported authentication method. Try out another server.
hp-printer-scan-to-email
  • SMTP authentication failure: SMTP server fails to support authentication.

SET UP HP SCAN TO EMAIL

Check your system administrator or Internet Service Provider for SMTP and DNS server setups.

For security reasons, some email account service providers, such as Google or Yahoo, block access through third party apps. For detailed steps, go to your email account service provider to allow email access to your email account to scan the feature.

NOTE: To access your email account, you must create an application password for the email scan feature if you have turned on two-step authentication. For more information see your provider of email accounts.

ALL IN ONE SCAN TO EMAIL

Gmail: Go to Allow less secure apps to access your account (in English), then follow the instructions on-screen.

Yahoo: Go to Ways to access Yahoo Mail securely (in English), and then follow the directions on-screen.

Other email accounts: Sign in to your email account from a trusted computer. Go to your account settings, check for authentication, SMTP, or protection, and then follow the on-screen instructions for setting up the email function scan access.

How to do HP Scan to Email Setup?

You’ll get a ‘Send to Email’ feature on your HP printer. With this help, you can scan a document and send it to your email address. Below are the steps to do an HP scan in Windows 10 for email setup. Go carefully through these steps to prevent any difficulties. The steps are handy and are recommended by qualified technicians. If this does not work for you, go to HP Printer Service. Experts will help you with your problem and suggest the best way to resolve it.

For example I am using HP COLOR LASERJET MFP M277DW printer and their Scan to email functions include

  • Scan to email
  • Set up Scan to E-mail
  • Scan to a network folder
  • Set up Scan to Network Folder
  • Scan to a USB flash drive
  • Scan by using the HP Scan software (Windows)
  • Scan by using the HP Scan software (OS X)

HP Printer Scan to email

To search a file directly to an e-mail address, use the product control panel. The file you are scanning is sent to theAddress as attachment for email messages.

NOTE: The product must be linked to a network and the Scan to Email function to use this featureUsing the Scan to Email Setup Wizard (Windows) or HP Embedded Platform to customize the featuresServer.

  1. Load the document according to the product indicators onto the scanner panel.
  2. Touch the Scan button on the product control panel from the Home screen.
  3. Tap the element Check to E-mail.
  4. Touch the item Send an E-mail.
  5. Choose the from address you want to use. Often known as “the outgoing email profile.”

NOTE: When configuring the PIN function, enter the PIN and press the OK button. But a PIN isn’tNeeded to use that feature.

  1. Click the To button and select the address or party you wish to send the file to. Touch the doneuponcompletion.
  • Touch the New and enter the email address again to send the message to a different address.
  1. If you wish to add a subject line, tap the Subject button
  2. Click Next button.
  3. The screen in the control panel shows the scan settings.
  • Touch the Settings button and change the settings if you wish to change any of the settings.
  • If the setting is right, proceed to next step.
  1. To start the scan job press the Scan button.

Set up Scan to E-mail

Introduction:

The device must be linked to a network to use this scan feature. This scan functionality is not available until afterYou set it up. Use the Scan to Email Setup Wizard (Windows) which is installed to configure these functionsAs part of full software installation in the HP program group for the product. You may also allow use of theTo configure that feature, HP Embedded Web Server. The instructions below explain how to install theUse of the Scan to Email Setup Wizard and HP Embedded Web Server feature

  • Use the e-mail assist (Windows) scan
  • Use HP Embedded Web Server (Windows) to set up the Scan to Email functionality
  • Set up the Email Scan function on a Mac

Use the Scan to E-Mail Wizard (Windows)

Some HP products have a software-CD driver installation. An option to end this installationSetup Scan to Mail and Tab. The setup wizards include baseline configuration options.Use the Setup Wizard after installation, by pressing the Start button, selecting the Programs or AllItem services, and then press the element HP. Click the item name of the product, and then click E-mail ScanWizard for starting process of configuration.

  1. Click on New button to add a new outgoing email address.
  2. Type in the email address. Click the buttons next.
  3. Type the name to show for this email address in the Display Name box, and then click next.

NOTE: Type in a 4-digit PIN to protect the email profile. After a profile has been assigned a safety PIN, thePIN must be entered in the control panel of the product before the product can send an email using thisProfile.

  1. Enter the SMTP server name or IP address, and the SMTP server port number. When the OutgoingSMTP server requires additional security authentication, and click the E-mail Log-in checkboxAuthentication, and enter the User ID and Password required. Upon finishing press the Next button.

NOTE: Unless you know the name of the SMTP server, the SMTP port number or the authentication information,Contact the information e-mail / Internet service provider or system administrator. Server SMTP Typically, names and port names can be easily found by doing an Internet search. Using words such asTo check for “smtp server name gmail” or “smtp server name yahoo.”

  1. Review the information and verify that all the settings are correct. Click the Back button if an error occursTo correct an error, click the Save and Test button to test and finish the configuration.

NOTE: Create outgoing email profiles that can be scanned from more than one email account.

Set up the Scan to Email feature via the HP Embedded Web Server (Windows)

  1. Open the HP Embedded Web Server (EWS):
  2. Touch the Connection Information from the Home screen on the product control panelthen press the Connected Network button or the Wi-Fi ON Network button.Displays the host name or IP address.
  3. Open a Web browser and type the IP address or host name exactly the way it is in the address lineDisplays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issueWhen trying to open an EWS, click Continue (not recommended) to this website.Choosing Continue (not recommended) to this website will not harm your computer whilenavigating on the HP product within the EWS.

  1. Click the tab “Scan.”
  2. Click on the Scan to E-mail Setup connection in the left navigation window.
  3. A list of the configuration settings is available on the Scan to E-mail Setup page. It also lists these settingsIn the navigation pane to the left. Click the Link to Outgoing E-mail Profiles to start.
  4. Click new button on the Outgoing E-mail Profiles page.
  • Enter the email address and display the name in the Email Address area.
  • Please enter the SMTP server address and SMTP port in the SMTP Server Settings area. Port defaultIs already entered and needn’t be changed in most cases.

NOTE: Click Always Use Secure Connection if you use GoogleTM Gmail for email serviceCheckbox (SSL / TLS).

  • Click the check box SMTP server for authentication in the SMTP Authentication fieldOutgoing email messages configuring the SMTP User ID and Password if appropriate.Ask your network administrator or Internet service provider about setting the SMTP serverData. It’s data. If the SMTP server needs authentication, you should also be aware of the SMTP User IDand only password. SMTP domain names and port names are typically readily recognizable when using the Internet Find. Using words such as “smtp server name gmail” or “smtp server name yahoo”
  • Insert a PIN in the Optional PIN area. This pin is needed each time an e-mail is sent using the email address.
  • Customize your message preferences in the E-mail Preferences section.Review all the details, then click Save and Check to save and check the link, orSave only to just save the details.
  1. Click the E-mail Address Book to add email addresses to the address book accessible from the companyLink, and enter the information needed. You may customize individual email addresses or group email.
  2. Click the button on the E-mail options to customize the default settings. Enter the topic of your default post, body text,and other settings on scanning.

Set up the Scan to Email feature on a Mac

  1. Using one of the following methods to open the Gui for the Embedded Web Server (EWS).

To open the HP Embedded Web Server (EWS) using a Web browser

  1. Touch the Connection Information from the Home screen on the product control panelThen press the Connected Network button or the Wi-Fi ON Network button.Displays the host name or IP address.
  2. Open a Web browser and type the IP address or host name exactly the way it is in the address lineDisplays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issueWhen trying to open an EWS, click Continue (not recommended) to this website.

Choosing Continue (not recommended) to this website will not harm your computer whilenavigating on the HP product within the EWS.

To access HP Embedded Web Server (EWS) using the HP Utility

  1. Open the HP Utility by clicking on the Dock’s HP Utility icon, or by clicking on the Go menu.HP Utility double-clicked.
  2. Click on Additional Settings in the HP Utility and then press Open Embedded Web Server, orClick Email Scan. The EWS is growing up.
  3. Click the tab “Scan.”
  4. Click on the Scan to E-mail Setup connection in the left navigation window.
  5. A list of the configuration settings is available on the Scan to E-mail Setup page. It also lists these settingsin the navigation pane to the left. Click the Link to Outgoing E-mail Profiles to start.
  6. Click new button on the Outgoing E-mail Profiles page.
  • Enter the email address and display the name in the Email Address area.
  • Please enter the SMTP server address and SMTP port in the SMTP Server Settings area. Port defaultis already entered and needn’t be changed in most cases.
  • Enter a PIN in Optional PIN area. This pin is needed each time an e-mail is sent using your email address.
  • Customize your message preferences in the E-mail Preferences section.
  1. Click the E-mail Address Book to add email addresses to the address book accessible from the companyLink, and enter the information needed. You may customize individual email addresses or group email.
  2. Click the button on the E-mail options to customize the default settings. Enter the topic of your default post, body text,And other settings on scanning.
  3. To complete the Setup, click Save and Test.

Scan to a network folder

  1. Use the product control panel to scan a document, and store it in a network folder.
  2. Load the document according to the product indicators onto the scanner panel.
  3. Touch the Scan button on the product control panel from the Home screen.Touch the item Scan to Network Folder.
  4. Select the folder you want to save the document in from the list of network folders.
  5. The screen in the control panel shows the scan settings.
  • Touch the Settings button and change the settings if you wish to change any of the settings.
  • If the setting is right, proceed to next step.
  1. To start the scan job press the Scan button.

Set up Scan to Network Folder

Introduction

The device must be linked to a network to use this scan feature. This scan functionality is not available until after

  • You set it up. Use the Scan to Network Folder Setup Wizard (Windows) for this feature, which is
  • Installed as part of the complete software installation within the HP system category for the company. You can use it, too
  • To configure those features, HP Embedded Web Server. The instructions below describe the setup.

Use the Scan to Network Folder Wizard (Windows)

Use HP Embedded Web Server (Windows) to set up the Scan to Network Folder feature

  • Setup the Network Folder Search function on a MacUse the Scan to Wizard Network Folder (Windows)
  • Some HP products have a software-CD driver installation. An option to end this installation
  • Setup Scan to Mail and Tab. The setup wizards include baseline configuration options.
  • Use the Setup Wizard after installation, by pressing the Start button, selecting the Programs or All
  • Item services, and then press the element HP. Click the item name of the product, then click the Scan button

Network Folder Wizard to start the setup process

  1. Click the New button to add a new Network folder.
  2. Enter the address of the network tab, or press the Browse button to find a sharing tab. Form inName of display that will appear on the control panel. Click the buttons Next.
  3. To share this folder with other users, check the option in the box. Insert the safety pin if needed.Click the buttons next.
  4. Enter Password and User Name. Click the buttons Next.
  5. Review the information and verify correctness of all settings. Click on the Back button if there is an errorRight the error. Once complete, click the Save and Test button to test and finish the configuration

Set up the Scan to Network Folder feature via the HP Embedded Web Server (Windows)

Open Embedded HP Web Server (EWS):

  1. Touch the Connection Information from the Home screen on the product control panel, then press the Connected Network button or the Wi-Fi ON Network button.Displays the host name or IP address.
  2. Open a Web browser and type the IP address or host name exactly the way it is in the address line

Displays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issuewhen trying to open a EWS, click Continue (not recommended) to this website.Choosing Continue (not recommended) to this website will not harm your computer whilenavigating on the HP product within the EWS.

  1. Click the tab “Scan.”
  2. Click the Network Folder Setup connection at the left navigation window.
  3. Click the New button on the Configuring Network File tab.
  4. Enter the Show Name and Network Path into the Network Folder Information section. If need be,Enter Username and Password in your network.

NOTE: For this function to work, the network folder must be shared. It can only be shared for youor for users elsewhere.

  1. Optional: Insert a Password in the Secure the Folder to protect the folder from unauthorized accessEntry by segment Lock. Every time someone uses the scan to network, this PIN is requiredFunctional tab.
  2. Adjust the scan settings in the Scan Settings section.

Review all the details, then click Save and Check to save and check the link, orSave Only to just save the details.

Set up the Scan to Network Folder feature on a Mac

  1. Using one of the following methods to open the Embedded Web Server (EWS).

To open the HP Embedded Web Server (EWS) using a Web browser

  1. Touch the Connection Information from the Home screen on the product control panelthen press the Connected Network button or the Wi-Fi ON Network button.Displays the host name or IP address.
  2. Open a Web browser and type the IP address or host name exactly the way it is in the address line.

Displays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issueWhen trying to open an EWS, click Continue (not recommended) to this website.Choosing Continue (not recommended) to this website will not harm your computer whilenavigating on the HP product within the EWS.

Use the HP Utility to open the HP Embedded Web Server (EWS)

  1. Open the HP Utility by clicking on the Dock’s HP Utility icon, or by clicking on the Go menu.HP Utility double-clicked.
  2. Click on Additional Settings in the HP Utility and then press Open Embedded Web Server, orClick Email Scan. The EWS is growing up.
  3. Click the tab “Scan.”
  4. Click the Network Folder Setup connection at the left navigation window.
  5. Click the New button on the Configuring Network File tab.
  • Enter your Show Name and Network Path in the Network Folder Information section. If need be,Enter Username and Password in your network.
  • Insert the File in Secure Folder Access with Button.

NOTE: A 4-digit protection PIN may be issued to prevent unauthorized persons from saving scansTo a folder on the network. The PIN must be inserted on the control panel of the product each time a scan is carried outPlayed.

  • Change scan settings in the Scanning Settings section.
  1. Review all the details, then click Save and Check to save and check the link, orSave only to just save the details.

NOTE: Repeat those steps for each folder to create additional network folders.

Scan to a USB flash drive

  1. Load the document according to the product indicators onto the scanner panel.
  2. Insert a USB flash drive into the USB port for walk up.
  3. Touch the Scan button on the product control panel from the Home screen.
  4. Touch scanning to screen for USB drive.
  5. To scan and save the file, tap on the Scan button. A folderis created on the product
  6. USB drive and saves the file using an automatically generated file name in. PDF or. JPG format.
NOTE: Touch it when the summary screen opens to adjust settings. You can change the name of the folder, too.

Scan by using the HP Scan software (Windows)

  1. To initiate software scanning on your computer, use the HP Scan software. Save the scanned one
  2. Image as a script, or submit it to other apps.
  3. Load the document according to the indicators in the document feeder or on the scanner glass
  • Click Start, and then click on Programs (or All Windows XP Programs).
  • Click HP, and then pick the product you like.
  • Click on HP Scan, pick a shortcut to scan, and then change the settings if necessary.
  • Click on Scan button.

NOTE: Click Advanced Settings to get more options accessible.

To create a custom set of settings, click Create New Shortcut and add it to the shortcut list.

Scan by using the HP Scan software (OS X)

To initiate software scanning on your computer, use the HP Scan software.

  1. Load the document according to the indicators in the document feeder or on the scanner glass.
  2. Open HP Scan which is inside the Applications folder in the Hewlett-Packard folder.
  3. To scan the document follow the on-screen instructions.
  4. When all the pages have been scanned, press File and then Save to save them to a server

HP Scan to Windows 10 Email Setup

How do I scan HP to set up email?

  • There are usually two significant steps to scan the email from an HP printer:
  • Run the Email Wizard scan
  • Configure the printer or scanner

Run the email wizard search

  • Run the HP Officejet Pro Software first of all.
  • You can download this software from HP if it is not already on the local computer.

Run the Email Wizard scan

Switch to a new email profile

  • Type an email address, name and PIN
  • Click the button “Next.”
  • Set the SMTP configuration
  • Server: smtp.ogency365.com
  • Harbor: 587
  • Tested SSL / TLS:
  • Write O365 user identification and password
  • Click on the option “Next.”
  • Optional sender checkbox included
  • Click on the option “Save and Test.”

Printer or scanner configuration

  • Hit the touch screen of the printer
  • Tap the option “Scan.” Click on “Email” below.
  1. Select the “Configured Profile” option.
  2. Add a new email account destination
  3. Please enter an email address
  4. Save by name
  5. Subject 
  6. Optional 
  • To test the setup, click the “Start Scan” button.

If you cannot do HP Scan to Email Setup in Windows 10, then contact HP Printer Helpline Number if you do not do this. Experts will contact you and propose the best solution for your problem. The experts are skilled and expert technicians with complete knowledge of the equipment. You will solve your problem as quickly as possible. 


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