Are you tired of constantly printing and scanning documents just to email them? Well, it’s time to ditch the old-school methods and embrace technology. With advancements in digital communication, you can now scan your documents directly to email with a few simple steps. In this blog post, we’re going to explore the ins and outs of scanning to email – from how it works to its benefits – so that you can streamline your workflow and save yourself some valuable time. So, let’s dive in!

What is scanning to email?

When you scan to email, you are essentially taking a physical document and scanning it into an electronic format so that it can be sent as an email attachment. This can be very useful if you need to send a document to someone but do not have access to a scanner. There are many scanners on the market that offer this functionality, and most operate in a similar manner.

The benefits of scanning to email

If you’ve ever wondered whether you can scan to email, the answer is yes! There are several benefits of scanning to email, which include:

  1. Increased productivity: When you can scan documents and send them directly to your recipients via email, you save time that would otherwise be spent on printing and mailing physical copies.
  2. Cost savings: Scanning to email can also help you save money on paper, ink, and postage.
  3. Environmental friendliness: scanning to email is a more eco-friendly option than printing and mailing physical copies, since it reduces the need for paper.
  4. Flexibility: With scanning to email, you have the flexibility to send documents as PDFs or JPEGs, which gives your recipients the ability to view them on a variety of devices.

How to scan to email?

If you have a scanner and an email account, you can scan documents and photos and email them to yourself or others. Here’s how:

  1. Connect your scanner to your computer. If you have a wireless scanner, you may need to connect it to your router first.
  2. Open the scanning software that came with your scanner or that is built into your computer.
  3. Select the type of scan you want to perform: black-and-white, color, grayscale, or line art.
  4. Select the resolution (dots per inch) for your scan. Higher resolutions create larger files but produce better quality images.
  5. Choose whether to scan one page at a time or multiple pages at once. For multiple pages, select the option to save each page as a separate file.
  6. Place your document or photo on the scanner bed and press the “Scan” button. When the scan is complete, preview it to make sure it looks okay, then save it to your computer.
  7. A.To email the scan to yourself:
    • Open your email program and create a new message
    • Click the “Attach” button
    • Locate and select the scanned file on your computer
    • Click “Open”
    • Add any text you want in the body of the message and click “Send.”                                                                    B.To email the scan to someone else:-Open your email program and create a new message
    • Click the “Attach” button
    • Locate and select the scanned file on your computer
    • Click “Open”
    • Add the recipient’s email address to the “To” field, add any text you want in the body of the message and click “Send.”

The best scanning apps

There are many scanning apps available on the market, but not all of them are created equal. To help you find the best scanning app for your needs, we’ve compiled a list of our favorites.

Our top pick is Scanner Pro by Readdle. This app is designed to be user-friendly and easy to use, with a sleek interface that makes scanning a breeze. It also includes powerful features like batch scanning and document editing, making it a great choice for users who need more than just basic scanning capabilities.

If you’re looking for an alternative to Scanner Pro, we recommend PDF Scanner by TinyPDF. This app has a similar user interface to Scanner Pro, but includes additional features like OCR (optical character recognition) and the ability to convert scanned documents to PDF format.

Finally, if you need an app with advanced features such as automatic cropping and edge detection, we recommend CamScanner. This app is feature-packed and ideal for users who want complete control over their scanning experience.

Tips for scanning to email

When it comes to scanning documents, one of the most popular methods is to scan to email. This is because it’s a quick and easy way to get your documents into digital form and send them off to whoever needs them. Plus, you don’t need any special software or hardware – all you need is a scanner and an email account. Here are some tips for scanning to email:

  1. Make sure your scanner is connected and turned on.
  2. Place the document you want to scan on the scanner bed.
  3. Select the “Scan to Email” option on your scanner.
  4. Enter the email address you want to send the document to.
  5. Hit “Scan” and wait for the document to be scanned into your computer.
  6. Once the scan is complete, open up your email client and send the document as an attachment.

Alternatives to scanning to email

While scanning to email is a popular option for many users, there are a few alternatives that may better suit your needs. If you’re looking for a way to quickly and easily send scanned documents, you may want to consider one of the following options:

  1. Faxing: Faxing is a tried-and-true method of sending documents electronically. Many scanners come with built-in fax capabilities, so you can send your documents without even having to leave your desk.
  2. Uploading to a cloud service: Cloud services like Google Drive or Dropbox offer an easy way to upload and share files. You can scan your document and then upload it to your account, where it can be shared with anyone who has the link.
  3. Emailing as an attachment: Of course, you can always just scan your document and email it as an attachment. This is a simple solution that works well if you only need to send occasional scans.

How to troubleshoot scanning problems?

If you’re having trouble scanning to email, there are a few things you can check. First, make sure that your scanner is properly connected to your computer and turned on. Then, check your scanner’s documentation to see if it supports scanning to email.

If your scanner does support scanning to email, then the next step is to check your email settings. Make sure that you have the correct server settings for your email account, and that you’re using the correct port number. You may also need to enable SSL or TSL for your email account.

Once you’ve checked all of these things, try scanning again. If you’re still having trouble, contact your scanner’s manufacturer or your email provider for further assistance.

Drawbacks of scanning documents to email

When you scan a document to email, the quality of the document may suffer. The resolution of scanned documents is generally lower than that of original documents. This means that scanned documents may not be suitable for formal or legal purposes. Additionally, scanning a document to email can take longer than simply attaching a document to an email.


In conclusion, it is possible to scan to email. With the right scanner, you can easily connect your device to your computer and send scanned documents directly to an email address of your choice. This technology makes it much easier for users to quickly share important documents with colleagues and friends as needed. Whether you’re sending a document for business or personal use, scanning to email will help make sure that your message arrives safely and securely in no time at all.

Categorized in: