When it comes to keeping track of their accounts, small and medium businesses (SMBs) do not need to make an investment in complicated and pricey accounting software. All you need is the free and user-friendly budget template that Signeasy provides to keep tabs on, analyse, and track the actual and anticipated expenditures and income of your firm.
This budget template is complete with income broken down by month and quarter, as well as expenses broken down by month and quarter, and it can provide insights into how near your company is to achieving its financial goals by dividing those spending and income into categories.
How to fill out and share a budget template
Download the budget template provided by Signeasy.
Determine the monthly income goals you want to shoot towards.
Enter the actual amount you make each month.
Establish your anticipated monthly expenditures.
Keep track of your actual costs on a monthly basis.
Calculate your total real expenses.
Determine the amount that is different between the planned expenses and the actual ones.
Determine the amount that is different between the targeted income and the actual income.
Key features of a budget template
Signeasy will require the template to be uploaded.
Put your signature on this paper if you agree with the proposed budget and the actual expenditures.
It should be shared with the auditors and other teams.
The essential components of a budget sample
A document that is used for budgeting is a precise strategy for spending and saving the money of your organisation.
This guide will walk you through how to use a budget template so that you may have a better understanding of how much money the company spends on various categories of expenses, how much money can be saved, and where the company can afford to spend more money.
Include the company’s name and logo.
The very first thing that you need to do is modify the header of the template by adding the company’s name, address, and logo.
If you take a few extra minutes to develop a header for the document, it will give it a lot more polished and professional appearance.
A brand may be more easily recalled with the help of a header that has a logo, and this is especially helpful when you are sharing a spreadsheet with auditors or other external stakeholders.
Fill in the income and costs you anticipate having each month.
You are required to add the following information in the first tab of the budget template, which is labelled “Forecasted Expenses”
What you should budget each month to pay permanent and casual staff, including their base pay, any bonuses, raises, and perks they are entitled to receive.
the anticipated costs of running the business, including those for administration, marketing, web assets, office rent, transportation, and other incidental expenditures.
Simply adding up all of the monthly expenses will lead you to the entire budget for the year (referred to as the Total Budget FY). Another helpful measure to evaluate is the entire amount of money that is anticipated to be spent overall (referred to as “total expenses”). If your company is experiencing a loss, using this information can assist you in determining where expenses can be reduced.
In addition to the costs, you must also provide the projected income for each month, which should include things like sales, service fees, investors, and so on.
The total expected income (also known as budgeted income) for the current year can be calculated by adding up all of the income projections that have been made. In addition to this, you need to compute the total amount of money that will be coming in (Total Income Forecast) for each income bucket.
How to share your budget document with your team
On the second tab of the template, which is labelled “Actual Expenses,” you will need to enter the actual amounts that your firm spends on a monthly basis on the various categories of expenses, such as administrative, salary, operational, and marketing costs.
After that, you need to arrive at the annual total spend (Actual) for each expense head by adding together the data from each month.
It is possible to include, in the Total Budget column, the annual total budget that was computed in the first tab of the spreadsheet. Then, to discover how much money your company has overspent or saved, simply subtract the values that are listed under the Total Budget from those that are listed under the Actual column. You are able to enter these numbers into the column labelled Difference.
Next, under each source of income, you should note the monthly real income that was earned by the company. Finally, you need to compute the variance between the money projected in the budget and the income actually received.
Provide an overview of the results.
Enter the previously determined total of actual spending, anticipated expenses, and the annual profit or loss under either one of the tabs of the spreadsheet (difference). Record both the planned revenue and the actual income, as well as the difference between the two.
Making use of a budget template is a fantastic technique to get an overview of the whole financial health of your organisation, including unforeseen charges as well as total revenue. In addition to this, it can assist you in pinpointing areas in which you can reduce your expenditures in order to keep your company profitable.
How to make your staff aware of the budget sheet you’ve created
Send the finished document to Signeasy so it may be signed.
Determine which parts of the document require your signature and circle them.
To sign in, use the Sign button.
Pick out the form of signature that you’d like to put on the document.
Include your name, designation, and the current date.
Simply hit the “Finish” button.
Please provide the name(s) and email address(es) of any recipient(s) who require a copy of this file.
Did you know that integrating the Signeasy API into your already established application or workflow is a simple process? In this approach, you will be able to sign and send budget documents without having to leave the apps and websites that you are currently familiar with and employ.
An electronic signature solution such as Signeasy is the way to go if you want to simplify the process of sharing this approved budget document with bigger distant teams.
You may join up for our 14-day trial here (no credit card is required), and if you want to sign and share your first few budget documents for free, you can do that too!
What are the advantages of using a budget template that is kept up to date?
Every day, a corporation is the site of innumerable business transactions that take place within its walls. A template for a business budget that is kept up to date on a regular basis will be of great assistance to you in maintaining accurate records of your income and expenditure projections. As a consequence of this, you will be able to:
Gain an understanding of the financial situation of your organisation, including the amount of money that is still available for spending and the products and services that are being paid for.
Determine whether you will be able to expand your firm by increasing your corporate expenses (such as hiring more people, increasing their wages, or purchasing additional inventory or assets).
Determine whether or not you are in danger of running out of money before it actually happens. Because of this, you will be able to take the required steps to keep from declaring bankruptcy.
To be eligible for loans or grants, lenders will typically request a document outlining your company’s budget in order to evaluate the company’s financial health both currently and in the foreseeable future.
How to make a financial plan for a small or medium-sized firm
When your small business is first getting off the ground, it’s possible that you won’t be able to provide estimates of income and expenses that are particularly accurate. However, because a business budget is required in order to apply for loans or other forms of finance, it is still essential to get started someplace.
Here are the four most important stages to take while developing your budget, so you can get started right away:
Establish a target for your financial plan: How much money do you have to put into your company each month, quarter, or year in order to maintain it operational? When you have a specific financial objective in mind, you will be able to calculate how much money you will need to raise and how much you can reasonably spend.
Neatly arrange expenses into categories: You need to at least have a general understanding of all the costs that will be incurred by your company over the course of a year. Then, in order to categorise them, you should use the following categories:
One-time expenses include: The expense of renting office space, purchasing necessary technology and furniture, and acquiring a company licence. These necessary expenditures are only incurred once, during the process of establishing the company.
Wages, benefits, and insurance coverage for permanent and casual employees that are significant in nature and occur on a regular basis are referred to as salaries.
Costs associated with running your firm, such as those associated with marketing, administration, office vehicles, cleaning, and the pantry, are known as operational costs.
The expense of a new office decor, corporate gifts, and employee uniforms are examples of non-essential costs. While they are nice to have, they are not required for the business to function properly.
After you have organised them into categories, you will have a better idea of how much money you are able to allocate to each one. Then, in the event that funds are limited, it will be possible to give priority to covering critical costs and salaries rather than anything else.
In the end, compile all of these expenses into one estimate for your initial operating expenditures.
To determine the amount of money that will be lost by the company, now that a budget has been established, subtract the estimated costs for each month from the estimated income for each month. If the outcome is a negative figure, then you will need to make adjustments in order to keep from incurring a financial loss. On the other hand, if the figure is positive, it indicates that there is a good chance that your company will end the year with a profit.
Establish a safety net by setting aside money: Because of the unpredictability of the business world, many newly established companies have trouble turning a profit in their first few years, and the primary reason for this is that they spend more money than they had planned to.
It is imperative that you support your company’s financial situation with some additional money that can be utilised in an emergency in order to reduce the risk of your company going bankrupt or delaying payments to your suppliers.
As a precautionary measure, we advise that you set aside ten percent of all of your charges and fifteen percent of your ongoing operational expenses as a contingency budget.
Adjustments need to be made to the budget. If it is possible to cut back on any of the costs that are not absolutely necessary or overhead, now is the time to do so. You have the option of delaying a purchase, purchasing previously owned items, or engaging in a transaction for anything of worth. You can achieve a better balance in your budget if you conduct an audit of your expenditures and maintain a lean lifestyle.