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Creative E Signature Design

The ultimate guide to paperwork for your creative business

by stacy

Do you have a job in the fields of advertising, marketing, architecture, the performing arts, research and development, publishing, software, graphic design, television and radio, or video games?

The protection of their assets is an essential requirement that is shared by all creative sectors. In the creative work that you do, what steps can you take to guarantee that it is crystal clear who the owner of the rights to the product is? Signeasy emphasises the ways in which electronic signatures contribute to the success of your creative enterprise.

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There will always be a need to sign on the dotted line, regardless of whether you operate a major firm, are an employee, or run a one-person show by yourself.

Simplifying the creative business process

The fact that the creative business has always been a leader in terms of innovation and progress is one of the many reasons why it is so attractive. It is therefore surprising that certain media organisations continue to distribute clipboards with paper release forms and that some architectural firms still require their employees to keep physical files stacked on their workstations.

There is nothing more frustrating than being forced to wait around on set for a runner to return from a nearby print shop with copies of the model release agreements, all because your office printer stopped at the very last minute.

Do you really want to risk missing out on a good job opportunity simply because some necessary paperwork is missing? It is quite simple to make the transition to a paperless solution and to obtain electronic signatures on critical documents in a safe and reliable manner.

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Smartphones have become so ubiquitous in today’s corporate world that virtually every innovative executive never leaves home without one. Why not put that knowledge to good use?

Through the use of Signeasy, contracts pertaining to the artistic enterprise can be signed both in-person and remotely. Even if you don’t have an internet connection, you can still guarantee that your documentation is up to date.

Your new Signeasy account may be created in a matter of minutes, and you won’t be charged a cent for the service during the first two weeks. Once you have everything set up, you will be able to develop templates that are reusable and shared, which will help you run your business more effectively.

The following are a few of the most common applications for using electronic signatures, regardless of whether you are sitting at a desk or moving around.

Agreements to maintain confidentiality that are signed digitally
It is possible that you will need to reveal private information to a different company or an individual in order to complete the task at hand. By imposing certain restrictions and emphasising the significance of the information that you are sharing, you can safeguard both yourself and your creative assets.

The Non-Disclosure Agreement, sometimes known as the NDA, comes into play at this point.

You are able to define the secret information, what it can be used for, and who is allowed access to the information with the assistance of non-disclosure agreements (NDAs). This may be in the shape of a patent, a design, information about a customer, a plot, or even just an idea.

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You will also need to mention the timeframe that stipulates how long the information can be exposed, as well as any disclosures that are mandated by the law that governs the situation, such as disclosures regarding criminal or unlawful activities.

Prepare a short Letter of Confidentiality that may be self-signed by you or the appropriate party if you don’t have enough time to create a full NDA or if you just need to update an existing one. This is an option if you just need to update an existing NDA.

You may make your life simpler by uploading a non-disclosure agreement (NDA) template to your own Signeasy dashboard. With only a few clicks of the button, this form can be sent to a new person or organisation. If you need to send non-disclosure agreements out on a regular basis, this is the perfect solution for you.

Signeasy will continue to remind the signee to finish the form, and it will let you know once they have done so.

A helpful hint is to file all of your electronically signed forms in a system that is both secure and simple to access. You have the ability to combine the Signeasy system with third-party applications such as Dropbox, Google Drive, Evernote, and Box to ensure that everything is organised appropriately and exactly how you would like it to be.

Contracts that have been digitally signed.
Contracts are vital papers that define, in simple black-and-white, the whole range of expectations for the business connection. Contracts detail the full range of expectations for the business relationship.

Not only is this the morally correct way to conduct business, but both parties are also safeguarding themselves in the event that the partnership should become strained.

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Contracts are common sense
Be careful to get those contracts signed, regardless of whether you are self-employed, have an in-house team, or typically outsource the majority of your work. Bring to light all of the duties, obligations, and rights that are associated with each party.

A helpful hint: It is usually recommended to make sure that signees receive a copy of any paperwork that have been completed and signed by them. Using the Signeasy mechanism makes it simple to send copies to other people via email.

IPR contracts that are signed digitally
Because it refers to “intangible works of the human brain,” an Intellectual Property Rights (IPR) agreement is an essential piece of documentation in the creative business field. This is because IPR stands for intellectual property rights.

What exactly is IPR?
The following categories make up intellectual property:

Industrial intellectual property, which includes patents for inventions, industrial designs, symbols and trademarks; copyright intellectual property, which includes literary works like novels and scripts, music, any artistic works, and architectural design; and combined industrial and copyright intellectual property.
An agreement regarding intellectual property rights (IPR) clarifies who will be the owner of the rights to any new creations for a predetermined amount of time.

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Infringement of intellectual property is something that is frequently brought to light in the media in relation to significant rival disputes.

However, the vast majority of intellectual property legal challenges are brought about by creative partners who seek to part ways but are unsure of who developed the works and who owns the rights to them.

When people aren’t clear about something from the very beginning, it might make things quite unclear from a legal standpoint at a later date.

Sign all of your intellectual property rights agreements digitally as soon as you can!

A useful piece of advice is that any forms should always be completed and signed before the job or production begins. This is because legal forms only take effect once they have been signed.

Forms of liability waivers that are electronically signed
When working for others, creative people are frequently expected to sign away their liability protections.

This is a legal document that must be signed by the subject in order to allow permission to publish and exploit works for the purposes of gaining promotional exposure or financial gain.

Signeasy complies with all applicable international and federal legislation governing electronic signatures, such as the ESIGN Act and eIDAS.

The use of electronic signatures in contracts makes them more trustworthy than handwritten signatures since they provide a transparent audit trail and are encrypted using SSL technology. Electronic Signatures are legally binding contracts.

One such example of a liability waiver form is a form that waives copyright responsibilities.

This comes into play when you need to use the content of a freelance writer that you have hired exclusively and alone, or when you want to use images and illustrations from a photographer or designer that you have seen online and wish to employ for your project.

Any type of compensation, including but not limited to an up-front payment, ongoing royalties, or even just a credit, should be detailed on a copyright release form. You are still responsible for ensuring that permission has been granted and that you retain all of the essential rights, regardless of whether or not monetary compensation has been provided. The form for the release of copyright should include clauses addressing whether or not the party has the right to modify and adapt creative assets and use them for the purpose of making a profit.

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