They argue that the employees at the hospital need to spend an additional whole hour filling out the documentation related with each emergency room visit that lasts an hour. There is simply no time to spare on tasks that can readily be mechanised in this day and age, when healthcare institutions already have substantial staffing shortages.
When healthcare staff are up to their necks in administrative forms, insurance claims, and other tasks of a similar kind, both the quality of care provided to patients and the amount of time spent with each person drops significantly.
Using an electronic signature system such as Signeasy is the quickest and easiest approach to eliminate time-consuming administrative tasks. In addition, you won’t need cumbersome equipment like scanners, fax machines, or hard copies of documents if you move your document workflows online.
Continue reading to discover the many reasons why electronic signatures are just what the proverbial “doctor ordered.”
Advantages that come along with utilising a digital signature system for medical organisations
An electronic signature solution can greatly improve the efficiency of paper-based procedures in the healthcare industry in a variety of different ways. In point of fact, automating your signature flows is one of the most straightforward ways to assist physicians and support personnel in becoming more productive.
1. Maintain a healthy workforce by providing contactless signing options.
COVID has established a brand new benchmark for hygienic protocols and for working remotely. The ability to limit physical contact and carry out professional interactions while remaining at a safe distance is going to be an absolute necessity in the not-too-distant future as well as right now.
“We have a lot of our workers travelling in and out of hospitals all day,” explains Dhore Anunciado, the Executive Director of the San Diego Eye Bank. Signeasy has helped us decrease our exposure to this illness, and we do not want them to come inside the office because it will increase our risk.
When your signature workflows are moved online, your coworkers will be able to collaborate on documents from any location. When hard copies of documents are removed from the equation, there is less of a need for people to interact with high-contact surfaces and there is also no longer a requirement for face-to-face signature collection. This is true regardless of whether the person signing the document is in the office next door or in a completely different part of the world.
In addition to finishing documents on desktop or mobile devices, we just introduced another degree of efficiency to the process. Now, your workers can even authenticate documents using facial recognition, which is a significant time saver.
2. You will no longer have to prioritise patients above paperwork.
Everyone who works in the medical field, from doctors to nurses to other personnel, can agree on one thing: filling out paperwork is a major hassle, especially considering how busy their schedules already are. Signeasy is here to alter that, since we understand that every minute spent on documentation is a minute that cannot be committed to the treatment of patients.
Our eSignature solution for the healthcare industry streamlines documentation in order to free up more time for your team to focus on patient care.
– Give final approval to timesheets, prescriptions, and discharges before sharing them with other departments.
– Use the cloud to store and manage patient medical records.
– Carry out an entirely digital onboarding procedure, beginning with the offer letter and continuing with the training documents.
3. Maintain compliance with the most important regulations.
One of the primary obstacles that prevents firms from digitising their processes is the prevalence of worries over the security and governance of their data. Many different industries, including the healthcare industry, are required to comply with stringent confidentiality regulations.
Solutions such as Signeasy provide a range of airtight compliance features to guarantee that users can eSign without any concerns whatsoever. The following is a short list of the many methods in which we ensure the confidentiality of your files and information:
A health practitioner’s primary duty, in addition to providing care to patients, is to ensure that sensitive patient health information is not divulged without the patients’ knowledge or agreement, as required by the Health Insurance Portability and Accountability Act (HIPAA). Signeasy ensures that each and every document that is digitally signed by its users is compliant with all of the HIPAA regulations.
SOC 2: We have demonstrated that we have successfully passed stringent SOC 2 Type 1 and Type 2 compliance audits. These audits were carried out by an independent party that specialises in the protection of personal information. These certifications demonstrate how extensively we have spent in a data security infrastructure that is impregnable to threats.
GDPR stands for the General Data Protection Regulation, and it is generally acknowledged to be one of the strictest data privacy laws in the world. It regulates the way in which corporations use, handle, and keep personal data. It is a standard adopted by the EU that must also be followed by businesses who provide the EU with goods or services (like us).
4. Have access to vital records regardless of where you are.
Signeasy will upload the finished document to a secure location in the cloud as soon as it is ready, removing any possibility of the document being lost. This makes it simple for staff members to obtain or forward these files from any location at any time, regardless of whether they are working on a desktop computer or a mobile device.
5. Improve patient experience
A less-than-ideal patient experience is the result of multiple issues, including but not limited to: lengthy lines, little or no time to read paperwork, and delays in getting forms completed because signers are busy with other responsibilities.
The digitization of your documents is not only an excellent solution for your employees, but it is also excellent for your patients. Signeasy gives patients and caregivers the ability to sign important documents from the comfort of their own homes, whether it’s an onboarding form, a discharge form, or an insurance claim form. This affords them the opportunity to take their time filling in their information accurately and thoroughly reviewing each document.
In addition, owing to the open application programming interface (API) that Signeasy provides, consent and insurance paperwork can even be signed directly within the hospital’s electronic health record (EHR) system.
6. Make the use of telehealth consulting the standard practise.
How may doctors transmit medications that have been signed to patients who live far away? What about other concerns, such as obtaining patients’ consent or gaining access to their medical records?
Again, a solution that utilises electronic signatures can be the deciding factor. Electronic signatures are just as legally binding as traditional handwritten signatures, which means they make it possible to easily send and receive medical papers over large distances. Signeasy complies with HIPAA, making it an excellent choice for use in hospitals and other medical facilities.
Chupik Counseling, a clinic in the United States that provides mental health treatment, made the decision to provide counselling sessions via video chats during the epidemic in order to maintain social separation. At the same time, they came to the conclusion that they would test out Signeasy as a means of remotely obtaining consent from patients. A fast forward to the present day reveals that our eSignature tool is assisting them in accumulating between 50 and 100 tele-consents each week.