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Email Scans

by stacy

Email Scans – Before We Get Into The Topic , let’s Learn Some Basic Of This Topic

Email scanned- document directly as an attachment

No, there isn’t a way to connect a file directly from a scanner in Outlook.

Of course, you can scan the document first and then send an email with the scanned images attached, or you may choose the images in File Explorer and utilize the right-click menu’s Send To-> Mail Recipient option.

Because this can be time-consuming, there are some quick solutions. A third-party add-in is also available that adds the ability to connect a file directly from a scanner.

Method 1: Scanner buttons

Some scanners additionally feature (programmable) scanner buttons that, once the scan is complete, create a new email with the image attached.

Only if your scan job consists of a single image or if your scanner is a more advanced scanner with an automatic feeding will this work.

However, because most implementations of this would use SimpleMAPI to construct the message with attachments, you may not have access to all of the choices and default settings in Outlook (such as the message is in Plain Text and your default signature is missing). This is, however, customizable in some circumstances.

Method 2: Windows Fax and Scan

Another option is to use the Windows Fax and Scan application, which is included with the operating system.

You can find it in the Start Menu’s main All Programs list or by typing it into the Start Menu’s search bar;

Windows Fax and Scan is a program that allows you to send and receive fax

You can scan your pages immediately here, and they’ll appear in a list of scanned papers. When you’re through scanning, select the photographs you want and press the “Forward as E-mail…” button to send a new email with all of the scanned photographs you choose attached.

Unfortunately, this solution similarly uses SimpleMAPI to produce a new message and fills in the Subject box with some default text.

Method 3: Scan & Attach add-in

The methods described above assume that you can from an external application first and then produce a new message. You can use an add-in called Scan & Attach from OpusFlow to perform this directly from within Outlook while drafting your message if you absolutely want to do it that way.

Your Ribbon will now have a Scan & Attach section. It allows you to scan documents and save them as PDF, TIFF, JPEG, PNG, or BMP files. It also allows you to scan several pages and save them as a single tiff or pdf file.

You won’t run into any SimpleMAPI difficulties if you start writing your message first.

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