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How Do You Scan Documents Onto Your Computer?

by stacy

How to Scan Documents Onto Computer?

There are multiple ways to scan a document or photo in Windows 10. You might be wondering, who needs to scan stuff in this digital decade? Unfortunately, there are many circumstances in which paper is still the preferred or default format. Banking and Government documents for taxes, for example, still show up at the house in paper form — ick.. normally arrive at my house

In this article, I will review a few ways you can scan a document using a physical scanner or the free Office Lens app for Windows 10. After all, who wants to be buried under a mountain of unsearchable paper documents?

Windows 10 – Scan Documents, Business using a Scanner

Even in 2017, the efficiency of a dedicated paper or flatbed scanner is difficult to match. Prices on Amazon vary from $50 to $400 depending on features, speed, and other factors… Stick with the major brands like Canon, Epson, or Brother if you want advice. You should be fine if you look for a product with the most reviews and a high Amazon rating (4+ stars). So, now that you’ve set up your printer and configured it to work with Windows 10, it’s time to start scanning!

The built-in scan utility in Windows 10 can be accessed from the printer context menu.

Click Start, then type devices and printer into the search box. Start scanning by right-clicking your scanner or printer and selecting Start Scan.

Users can preview the document, select a color format (color or black and white), change brightness, set the required resolution, and even save it in JPEG, PDF, or PNG format using the options on the screen. After reviewing the paper, press Scan if you are pleased with the results.

Make your picks, then press Preview to make sure all is in order before clicking Scan.

Add a few tags to your scanned document after assigning it a name to make it easier to find later.

Select Import.

In most cases, the scanned document can be found in the Pictures section of the scanned files folder.

Microsoft is gradually deprecating parts of the classic desktop with each new version of Windows 10, and the built-in scan utility may be the next to go. Windows Scan is a new universal app from Microsoft that you can get from the Windows Store.

The Windows Scan app, depending on when you’re reading this, maybe the best place to start scanning paper documents or images. You may already have it installed if you upgraded to Windows 10 from Windows 8. Consequently, I had to uninstall the program from my Windows 10 machine and reinstall it from the Windows Store. During the Windows 8 to 10 update, something must have gone wrong.

The User Interface of Scanner

The user interface is eerily similar to that of the old scanning program. Before scanning the final document, you can preview it, crop it, change the resolution, choose compatible file formats, and save it to a specific location.

Press Scan when you’re ready, then check the scanned text.

Scan Documents, Business Cards or Photos or Whiteboards using a Mobile Phone

Many people no longer buy scanners, despite the fact that they were once very common. Microsoft also makes an outstanding smartphone app called Office Lens, so don’t worry. Although we’ve written extensively about the iPhone/iPad edition, it also works well on Android.

The Office Lens software quickly and conveniently scans images, whiteboards, business cards, and papers. It works seamlessly with other Microsoft products such as OneDrive, Word, and OneNote.

It’s easy to use: open Office Lens, tap the scanner tab and then choose the type of content you want to scan. When a document is remembered, Office Lens optimizes its settings and creates a frame around it.

To capture the image, press the camera button, then preview it and make any necessary changes, such as cropping or saving it in the desired format.

After you’ve scanned your text, you can do things like adding a sticker, crop it, delete it, or save it for use in OneNote, OneDrive, Word, or PowerPoint. Many of these applications are included in Microsoft 365’s Office suite.

Summing Up

So there you have it: a look at scanning documents and images in both old and new versions of Windows 10. If you want the highest quality, I must admit that scanning documents with a dedicated flatbed scanner is still the best option. However, the ease and speed of a mobile device combined with a Onedrive are difficult to beat. Sure, the standard may not be as high, but in most situations, it will suffice.

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