How To Scan Something And Send It In An Email? – Before We Get Into The Topic ,Lets Learn Some Basic Of This Topic
Email scanned document directly as an attachment
No, there isn’t a way to connect a file directly from a scanner in Outlook.
Of course, you can scan the document first and then send an email with the scanned images attached, or you can pick the images in File Explorer and use the right-click menu’s Send To-> Mail Recipient option.
Since this can be time-consuming, there are several faster alternatives. A third-party add-in is also available that adds the ability to attach a file directly from a scanner.
Method 1: Scanner buttons
Button for scanning
- Some scanners also have (programmable) scanner buttons that, once the scan is complete, generate a new email with the image attached.
- Only if your scan job consists of a single image or if your scanner is a more sophisticated scanner with an automated feeder can this work.
- However, since most implementations of this would use SimpleMAPI to generate the message with attachments, you do not have access to all of the options and default settings in Outlook (such as the message is in Plain Text and your default signature is missing). This is, however, configurable in some situations.
Method 2: Windows Fax and Scan
The Fax and Scan button on Windows
- Another choice is to use the Windows Fax and Scan program, which is included with the operating system.
- You can find it in the Start Menu’s key All Programs list or by typing it into the Start Menu’s search field;
- Windows Fax and Scan is a program that allows you to send and receive fax
You can scan your pages directly here, and they’ll appear in a list of scanned documents. When you’re finished scanning, pick the images you want and click the “Forward as E-mail…” button to send a new email with all of the scanned images you chose attached.
Unfortunately, this method often uses SimpleMAPI to generate a new message and fills in the Subject field with some default text.
Method 3: Scan & Attach add-in
- The methods described above assume that you search from an external application first and then generate a new message.
- You can use an add-in called Scan & Attach from OpusFlow to do this directly from inside Outlook when writing your message if you really want to do it that way.
- Your Ribbon will now have a Scan & Attach part. It allows you to search documents and save them as PDF, TIFF, JPEG, PNG, or BMP files.
- It also allows you to search several pages and save them as a single tiff or pdf file.
You won’t run into any SimpleMAPI issues if you start writing your message first.