How to Scan & Send a Document in Email?
If you’ve never done it before, sending a document that isn’t saved on your computer via email can be confusing. It’s as simple as attaching any document to an email and sending it using a free email service provider. Your document can be sent in a few clicks and will be saved in your “Sent mail” folder for future reference.
Place your document on the scanner bed face down. Depending on your scanner or printer, press the button that starts the scanning process.
Save the scanned file to your computer by selecting “Save as” from the “File” menu bar at the top of the screen. From the drop-down menu in the window that appeared during the saving process, select the folder where you want to save the document. After giving the document a name, click “Save.”
To begin a new email message, log in to your email account and select “New” or “Compose.” “Attachments” or “Attach” are the options. Wait for a new window to appear, then select the scanned file from the folder where the document was saved.
Wait for the file to attach, then compose your email message before clicking “Send.” The recipient’s email address will now receive your scanned text.
How to Edit Email Attachments?
An email attachment is placed in a temporary folder by default when you open and save the file. Any edits you make are saved to the file in that location. If you try to re-open the attachment (after you’ve closed the edited document and email application), the changes are not displayed. This happens because the original attachment re-opens instead of the version you’ve modified. Saving email attachments to a different location instead of the default folder can save you time and aggravation.
Open the email message containing the attachment you want to edit.
Select “File” and “Save Attachments” from the toolbar, or click on the attachment and select “Save Attachments” from the list of choices. A “Save” or “Save As” dialog box appears on your page.
Click the “Browse” button in the dialog box.
Navigate to your Desktop or the folder where you want to save the file. Enter a filename and click “Save.”
Re-open the file from your Desktop, or from the folder containing the file, so you can edit the document.
Highlight any text you wish to remove from the page and press the “Delete” key. Place the insertion point where you want additions to go. Then insert your text or content changes. Select any text you want to format and choose your preferred font, style, or text size.
Select “File” and “Save As” from the toolbar. Check that you’re saving the changes to your Desktop or the correct folder. Then click “Save.”