Even though we live in a digital world, you will occasionally receive physical pieces of paper that you will need to communicate to someone electronically.
Getting this done always seems to cause a minor amount of annoyance. For some reason, those few extra steps make the procedure appear intimidating (even when it isn’t). Although it may not seem like a big deal, it is still a time suck — you must scan the paper to store it to the designated area on the server, then return to your workstation, access your email, compose a new email, look for the document, attach it, and then send the email. And, most of the time, once you’ve sent the email, the file isn’t needed again, so it sits on your server, unused, cluttering up your server and taking up space.
If you simply need to scan and email that document to one person (or group of people) once, scanning to email directly from the copier will save you a few steps.
6 Steps to scan to email
How does scanning to email work?
- Step 1: On the display, select the “Scan and Send” icon.
- Step 2: Select “New Destination” from the drop-down menu.
- Step 3: Choose “Email Recipient” from the drop-down menu.
- Step 4: Enter the email address of the receiver.
- Step 5: Insert the paper to be scanned into the scanner.
- Step 6: Press the “Start” button.
Explore our “Did You Know” series to learn about more things you didn’t know about your multifunctional copier or printer.