HP LASERJET MFP M477FDN SCAN TO EMAIL SETUP

HP’s all-inclusive product aid contains the following information:

  1. Scan by using the HP Scan software (Windows)
  2. Scan by using the HP Scan software (OS X)
  3. Scan to a USB flash drive
  4. Set up Scan to Network Folder
  5. Scan to a network folder
  6. Set up Scan to E-mail
  7. Scan to email

HP COLOR LASERJET PRO MFP M479FDW Scan to Email

Follow the steps below for scanning a file directly to an email address using the printer control panel. In an email message the scanned file is sent as an attachment to the email address.

NOTE: The printer must be connected to a network to use this scan feature, and the Scan to Email function must be configured. For details on how to set up the Scan to Email feature please refer to the previous section in this paper.

  1. Load the document according to the printer indicators onto the scanner panel.
  2. Click the Scan button from the home screen of the printer control panel.
  3. Touch Email Check.
  4. Give an Email to Contact.
  5. Choose the From address you want to use. Often known as “the outgoing email profile.”

NOTE: If you have set up the PIN function, enter the PIN and then tap the OK button. If a PIN has not been set up, use of this function is not needed.

  1. Click the To button and pick the address or party you wish to send the file to. When done, press on the finished button.
  2. NOTE: Send the scan to another email address, tap New again, then enter the email address.
  3. To attach a subject line, press on the Subject button.
  4. Click Next button.
  5. The scan settings will be displayed on the control panel screen of the printer.
  6. Tap the Settings button to adjust all of the scan settings, then choose the appropriate settings.
  7. Move on to the next stage after selecting the appropriate settings.
  8. To start the scan job press the Scan button.

Hp Color Laserjet Mfp M477fdn Scan by using the HP Scan software (Windows)

  1. To initiate software scanning on your computer, use the HP Scan software. Save the scanned one
  2. Image as a script, or submit it to other apps.
  3. Load the document according to the indicators in the document feeder or on the scanner glass
  • Click Start, and then click on Programs (or All Windows XP Programs).
  • Click HP, and then pick the product you like.
  • Click on HP Scan, pick a shortcut to scan, and then change the settings if necessary.
  • Click on Scan button.

NOTE: Click Advanced Settings to get more options accessible.

To create a custom set of settings, click Create New Shortcut and add it to the shortcut list.

Scan by using the HP Scan software (OS X)

To initiate software scanning on your computer, use the HP Scan software.

  1. Load the document according to the indicators in the document feeder or on the scanner glass.
  2. Open HP Scan which is inside the Applications folder in the Hewlett-Packard folder.
  3. To scan the document follow the on-screen instructions.
  4. When all the pages have been scanned, press File and then Save to save them to a server

Hp Color Laserjet Mfp M477fdn Scan to a USB flash drive

  1. Load the document according to the product indicators onto the scanner panel.
  2. Insert a USB flash drive into the USB port for walk up.
  3. Touch the Scan button on the product control panel from the Home screen.
  4. Touch scanning to screen for USB drive.
  5. To scan and save the file, tap on the Scan button. A folder named HPSCANS is created on the product
  6. USB drive and saves the file using an automatically generated file name in. PDF or. JPG format.

NOTE: Touch it when the summary screen opens to adjust settings.

You can change the name of the folder, too.

Hp Color Laserjet MfpM477fdn Set up Scan to Network Folder

Introduction

The device must be linked to a network to use this scan feature. This scan functionality is not available until after

  • You set it up. Use the Scan to Network Folder Setup Wizard (Windows) for this feature, which is
  • Installed as part of the complete software installation within the HP system category for the company. You can use it, too
  • To configure those features, HP Embedded Web Server. The instructions below describe the setup.

Use the Scan to Network Folder Wizard (Windows)

  • Use HP Embedded Web Server (Windows) to set up the Scan to Network Folder feature
  • Setup the Network Folder Search function on a Mac Use the Scan to Wizard Network Folder (Windows)
  • Some HP products have a software-CD driver installation. An option to end this installation
  • Setup Scan to Mail and Tab. The setup wizards include baseline configuration options.
  • Use the Setup Wizard after installation, by pressing the Start button, selecting the Programs or All
  • Item services, and then press the element HP. Click the item name of the product, then click the Scan button

Network Folder Wizard to start the setup process

  1. Click the New button to add a new Network folder.
  2. Enter the address of the network tab, or press the Browse button to find a sharing tab. Form in Name of display that will appear on the control panel. Click the buttons Next.
  3. To share this folder with other users, check the option in the box. Insert the safety pin if needed. Click the buttons next.
  4. Enter Password and User Name. Click the buttons Next.
  5. Review the information and verify correctness of all settings. Click on the Back button if there is an error Right the error. Once complete, click the Save and Test button to test and finish the configuration

Set up Hp Color Laserjet Mfp M477fdn Scan to Network Folder feature via the HP Embedded Web Server (Windows)

1. Open Embedded HP Web Server (EWS):

  1. Touch the Connection Information from the Home screen on the product control panel, then press the Connected Network button or the Wi-Fi ON Network button. Displays the host name or IP address.
  2. Open a Web browser and type the IP address or host name exactly the way it is in the address line

Displays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issue when trying to open a EWS, click Continue (not recommended) to this website. Choosing Continue (not recommended) to this website will not harm your computer while navigating on the HP product within the EWS.

  1. Click the tab “Scan.”
  2. Click the Network Folder Setup connection at the left navigation window.
  3. Click the New button on the Configuring Network File tab.
  4. Enter the Show Name and Network Path into the Network Folder Information section. If need be, Enter Username and Password in your network.

NOTE: For this function to work, the network folder must be shared. It can only be shared for you or for users elsewhere.

  1. Optional: Insert a Password in the Secure the Folder to protect the folder from unauthorized access Entry by segment Lock. Every time someone uses the scan to network, this PIN is required Functional tab.
  2. Adjust the scan settings in the Scan Settings section.

Review all the details, then click Save and Check to save and check the link, or Save Only to just save the details.

Set up Hp Color Laserjet Mfp M477fdn Scan to Network Folder feature on a Mac

  1. Using one of the following methods to open the Embedded Web Server (EWS).

To open the HP Embedded Web Server (EWS) using a Web browser

  1. Touch the Connection Information from the Home screen on the product control panel then press the Connected Network button or the Wi-Fi ON Network button. Displays the host name or IP address.
  2. Open a Web browser and type the IP address or host name exactly the way it is in the address line.

Displays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issue When trying to open an EWS, click Continue (not recommended) to this website. Choosing Continue (not recommended) to this website will not harm your computer while navigating on the HP product within the EWS.

Use the HP Utility to open the HP Embedded Web Server (EWS)

  1. Open the HP Utility by clicking on the Dock’s HP Utility icon, or by clicking on the Go menu. HP Utility double-clicked.
  2. Click on Additional Settings in the HP Utility and then press Open Embedded Web Server, or Click Email Scan. The EWS is growing up.
  3. Click the tab “Scan.”
  4. Click the Network Folder Setup connection at the left navigation window.
  5. Click the New button on the Configuring Network File tab.
  • Enter your Show Name and Network Path in the Network Folder Information section. If need be, Enter Username and Password in your network.
  • Insert the File in Secure Folder Access with Button.

NOTE: A 4-digit protection PIN may be issued to prevent unauthorized persons from saving scans To a folder on the network. The PIN must be inserted on the control panel of the product each time a scan is carried out Played.

  • Change scan settings in the Scanning Settings section.
  1. Review all the details, then click Save and Check to save and check the link, or Save only to just save the details.

NOTE: Repeat those steps for each folder to create additional network folders.

Hp Color Laserjet Mfp M477fdn Scan to a network folder

  1. Use the product control panel to scan a document, and store it in a network folder.
  2. Load the document according to the product indicators onto the scanner panel.
  3. Touch the Scan button on the product control panel from the Home screen. Touch the item Scan to Network Folder.
  4. Select the folder you want to save the document in from the list of network folders.
  5. The screen in the control panel shows the scan settings.
  • Touch the Settings button and change the settings if you wish to change any of the settings.
  • If the setting is right, proceed to next step.
  1. To start the scan job press the Scan button.

Hp Color Laserjet Mfp M477fdn Set up Scan to E-mail

Introduction:

The device must be linked to a network to use this scan feature. This scan functionality is not available until after You set it up. Use the Scan to Email Setup Wizard (Windows) which is installed to configure these functions As part of full software installation in the HP program group for the product. You may also allow use of the To configure that feature, HP Embedded Web Server. The instructions below explain how to install the Use of the Scan to Email Setup Wizard and HP Embedded Web Server feature

  • Use the e-mail assist (Windows) scan
  • Use HP Embedded Web Server (Windows) to set up the Scan to Email functionality
  • Set up the Email Scan function on a Mac

Use the Scan to E-Mail Wizard (Windows)

Some HP products have a software-CD driver installation. An option to end this installation Setup Scan to Mail and Tab. The setup wizards include baseline configuration options. Use the Setup Wizard after installation, by pressing the Start button, selecting the Programs or All Item services, and then press the element HP. Click the item name of the product, and then click E-mail Scan Wizard for starting process of configuration.

  1. Click on New button to add a new outgoing email address.
  2. Type in the email address. Click the buttons next.
  3. Type the name to show for this email address in the Display Name box, and then click next.

NOTE: Type in a 4-digit PIN to protect the email profile. After a profile has been assigned a safety PIN, the PIN must be entered in the control panel of the product before the product can send an email using this Profile.

  1. Enter the SMTP server name or IP address, and the SMTP server port number. When the Outgoing SMTP server requires additional security authentication, and click the E-mail Log-in checkbox Authentication, and enter the User ID and Password required. Upon finishing press the Next button.

NOTE: Unless you know the name of the SMTP server, the SMTP port number or the authentication information, Contact the information e-mail / Internet service provider or system administrator. Server SMTP Typically, names and port names can be easily found by doing an Internet search. Using words such as To check for “smtp server name gmail” or “smtp server name yahoo.”

  1. Review the information and verify that all the settings are correct. Click the Back button if an error occurs To correct an error, click the Save and Test button to test and finish the configuration.

NOTE: Create outgoing email profiles that can be scanned from more than one email account.

Hp Color Laserjet Mfp M477fdn Set up the Scan to Email feature via the HP Embedded Web Server (Windows)

  1. Open the HP Embedded Web Server (EWS):
  2. Touch the Connection Information from the Home screen on the product control panel then press the Connected Network button or the Wi-Fi ON Network button. Displays the host name or IP address.
  3. Open a Web browser and type the IP address or host name exactly the way it is in the address line Displays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issue When trying to open an EWS, click Continue (not recommended) to this website. Choosing Continue (not recommended) to this website will not harm your computer while navigating on the HP product within the EWS.

  1. Click the tab “Scan.”
  2. Click on the Scan to E-mail Setup connection in the left navigation window.
  3. A list of the configuration settings is available on the Scan to E-mail Setup page. It also lists these settings In the navigation pane to the left. Click the Link to Outgoing E-mail Profiles to start.
  4. Click new button on the Outgoing E-mail Profiles page.
  • Enter the email address and display the name in the Email Address area.
  • Please enter the SMTP server address and SMTP port in the SMTP Server Settings area. Port default Is already entered and needn’t be changed in most cases.

NOTE: Click Always Use Secure Connection if you use GoogleTM Gmail for email service Checkbox (SSL / TLS).

  • Click the check box SMTP server for authentication in the SMTP Authentication field Outgoing email messages configuring the SMTP User ID and Password if appropriate. Ask your network administrator or Internet service provider about setting the SMTP server Data. It’s data. If the SMTP server needs authentication, you should also be aware of the SMTP User ID and only password. SMTP domain names and port names are typically readily recognizable when using the Internet Find. Using words such as “smtp server name gmail” or “smtp server name yahoo”
  • Insert a PIN in the Optional PIN area. This pin is needed each time an e-mail is sent using the email address.
  • Customize your message preferences in the E-mail Preferences section. Review all the details, then click Save and Check to save and check the link, or Save only to just save the details.
  1. Click the E-mail Address Book to add email addresses to the address book accessible from the company Link, and enter the information needed. You may customize individual email addresses or group email.
  2. Click the button on the E-mail options to customize the default settings. Enter the topic of your default post, body text, and other settings on scanning.

Set up Hp Color Laserjet Mfp M477fdn Scan to Email feature on a Mac

  1. Using one of the following methods to open the Gui for the Embedded Web Server (EWS).

To open the HP Embedded Web Server (EWS) using a Web browser

  1. Touch the Connection Information from the Home screen on the product control panel then press the Connected Network button or the Wi-Fi ON Network button. Displays the host name or IP address.
  2. Open a Web browser and type the IP address or host name exactly the way it is in the address line Displays in control panel of the product. Click the Enter key on the keyboard for your screen.

NOTE: If the Web browser shows a security certificate of this website, there is a issue When trying to open an EWS, click Continue (not recommended) to this website.

Choosing Continue (not recommended) to this website will not harm your computer while navigating on the HP product within the EWS.

To access HP Embedded Web Server (EWS) using the HP Utility

  1. Open the HP Utility by clicking on the Dock’s HP Utility icon, or by clicking on the Go menu. HP Utility double-clicked.
  2. Click on Additional Settings in the HP Utility and then press Open Embedded Web Server, or Click Email Scan. The EWS is growing up.
  3. Click the tab “Scan.”
  4. Click on the Scan to E-mail Setup connection in the left navigation window.
  5. A list of the configuration settings is available on the Scan to E-mail Setup page. It also lists these settings in the navigation pane to the left. Click the Link to Outgoing E-mail Profiles to start.
  6. Click new button on the Outgoing E-mail Profiles page.
  • Enter the email address and display the name in the Email Address area.
  • Please enter the SMTP server address and SMTP port in the SMTP Server Settings area. Port default is already entered and needn’t be changed in most cases.
  • Enter a PIN in Optional PIN area. This pin is needed each time an e-mail is sent using your email address.
  • Customize your message preferences in the E-mail Preferences section.
  1. Click the E-mail Address Book to add email addresses to the address book accessible from the company Link, and enter the information needed. You may customize individual email addresses or group email.
  2. Click the button on the E-mail options to customize the default settings. Enter the topic of your default post, body text, and other settings on scanning.
  3. To complete the Setup, click Save and Test.

Hp Color Laserjet Mfp M477fdn Scan to email

To search a file directly to an e-mail address, use the product control panel. The file you are scanning is sent to the Address as attachment for email messages.

NOTE: The product must be linked to a network and the Scan to Email function to use this feature Using the Scan to Email Setup Wizard (Windows) or HP Embedded Platform to customize the features Server.

  1. Load the document according to the product indicators onto the scanner panel.
  2. Touch the Scan button on the product control panel from the Home screen.
  3. Tap the element Check to E-mail.
  4. Touch the item Send an E-mail.
  5. Choose the from address you want to use. Often known as “the outgoing email profile.”

NOTE: When configuring the PIN function, enter the PIN and press the OK button. But a PIN isn’t needed to use that feature.

  1. Click the to button and select the address or party you wish to send the file to. Touch the done upon completion.
  • Touch the New and enter the email address again to send the message to a different address.
  1. If you wish to add a subject line, tap the Subject button
  2. Click Next button.
  3. The screen in the control panel shows the scan settings.
  • Touch the Settings button and change the settings if you wish to change any of the settings.
  • If the setting is right, proceed to next step.
  1. To start the scan job press the Scan button.