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Invoice Template Google Docs

Google Doc Invoice Template

by stacy

The creation of invoices is a necessary and routine task. It’s always a good idea to have a Google Doc invoice template on hand, no matter what type of business you run. Even more so than Google Docs, Google Sheets invoices are recommended because the rows and columns are easy to customise, making them a superior alternative to Google Docs. With the help of an eSignature tool that includes a Gmail add-on, you can quickly and easily edit, sign, and share bills with your clients.

You could simply repurpose the Google Drive (or Doc) invoice template here, which would save you a great deal of time and effort in creating new invoices every time. This is particularly useful when you need to send invoices to clients while also fulfilling work from home orders.

We believe that our Google Docs invoice template is the best available.

Simple and straightforward, allowing you to get paid more quickly!

It is completely free to use, edit, and distribute to clients.

Most of the critical calculations have been pre-keyed in, so you don’t have to worry about manually adding the equations every time.

Is stored in the cloud and can be accessed and used from any location, by anyone, at any time.

The invoice template in Google Docs can be completely customised.

The template is professional and ready-to-use, and it includes everything you need in a basic invoice in one convenient package.

Especially when using Signeasy, documents can be signed and shared in a matter of minutes.

Instead of having to start from scratch every time a professional invoice or commercial invoice is required, you can use an existing template. You can instead use Signeasy’s free Google Docs invoice template, which you can save, customise, sign, and send to your customers in a matter of minutes.

The invoice template for Google Docs can be signed remotely in eight steps.

Create a copy of the template file on your Google Drive and customise it to meet the requirements of your client.

Signeasy for Gmail and Google Drive can be found in the add-ons section.

Sign With SignEasy can be found on the side panel by selecting it.

Once you’ve logged in, you can ask for permission to access the file.

When you sign yourself, a read-only copy of your file is created and opened.

Select the location where you want to include your signature.

Depending on your preference, you can draw, type, or upload your signature.

Finally, once your signature has been added, you will be able to easily share the invoice with your customers!

Doesn’t it appear to be straightforward? Yes, it most certainly is!

It’s important to remember that, as a seller or contractor, you are not required to sign the final invoice. However, it is necessary for customers to sign the sales invoice or any other business invoice in order to demonstrate their agreement to pay the invoice in accordance with the terms of the document.

Continue reading for a more in-depth understanding of the components of a basic invoice, as well as how to share a recurring invoice with your socially distant clients.

Sections to include in a Google invoice template that are common

While an invoice template Google Docs appears to be a very straightforward document, there is a great deal that can go wrong with one of these documents. And, because it is such an important piece of financial documentation, you cannot afford to overlook any details that could result in costly delays or payment defaults down the road.

A standard Google invoice template that can be used as a guide can be extremely beneficial.

In this section, we’ll go over each of the sections that make up our basic Google invoice template in greater detail.

Section containing the billing and business addresses

Your invoice serves as a formal letter of communication between your company and your customer. As a result, make sure to neatly format it and include your company logo, name, phone number, email address, and your area of business – all at the very top of the document. It is also important to include the client’s name and contact information so that it is clear who is being billed for the invoice.

Section on the specifics of the invoice

As the invoice number is displayed in this section, you will not have to waste time searching for an invoice when you need one. It also includes the date on which the invoice was generated. Also include the Customer ID, which is typically a string of numeric characters that your company would use to identify each individual client.

The Terms section can be as simple as stating the number of days that the invoice must be paid in order to be considered paid.

Specifications and pricing for a product or service are included in this section.

This is, without a doubt, the most significant section of the invoice. To ensure that no detail is overlooked, the following is a list of all of the critical elements that must be considered (along with the calculations that are already hard-coded into the template).

It keeps track of the type of job completed or the goods sold, as well as the quantity purchased or the amount of time spent on the task (Quantity). It should also include the unit price (Unit Price) of the service or goods that have been provided to the customer.

The amount for each deliverable will be calculated in the final column, which will be the last column. In order to calculate this, the following formula is used:

Amount = Quantity multiplied by Unit Price

You will see the subtotal section, which contains the sum of all of the contents of all of the Amount fields.

Subtotal = Amount 1 + Amount 2 + Amount 3 + Amount 4 + Amount 5 + Amount

Make a note of the tax rate that is in effect. Using this rate as a basis, the following is how the tax is computed:

Tax equals the sum of the subtotal and the tax rate.

Finally, by adding the tax and subtotal together, you arrive at the final total.

subtotal plus tax equals total.

In the event that you are offering discounts, you could include a row that details the amount being offered. Then subtract the Discount from the Subtotal to arrive at the final total. Make a note in the notes section of the invoice explaining why the discount is being offered so that the customers are reminded of the additional savings.

Include your bank account information as well, so that your clients can easily find it when they need it.

Sections for signatures and contact information

Here’s where it gets really interesting. You may be less likely to experience non-payment if you follow the procedures outlined in this section, particularly if you are paid only at the conclusion of a job or upon delivery of goods.

Simply send this invoice template to the client in advance and ask for his or her signature on the document. This will convert the invoice into a legal document, obliging the client to pay the entire amount due upon completion of the work in full.

During a pandemic, when clients may have limited access to you, you could use an eSignature tool like Signeasy to send and request a signature from the client with just a few clicks using an eSignature tool like Signeasy.

Additionally, make sure to include the name, phone number, and email address of your company’s representative in case the client needs to discuss any issues related to the invoice with you.

Before you send your first invoice, there are five things you should consider.

Being paid on time is the ultimate goal of every seller or contractor. If you are concerned about slow paying clients, here are some top tips compiled by Signeasy experts to help you get paid more quickly:

Keep payment terms short: To ensure that your customers don’t forget about the high-quality products or services you have provided, try to keep payment terms to a maximum of 30 days from the time of delivery. Incorporate this information into the invoice. Extending the due date beyond this point may give the impression to the client that you do not really require the money right away.

Acknowledge electronic payments: The days of issuing checks or paying in fiat currency are over. Suppliers who only accept digital payments through solutions such as PayPal, AffiniPay, and QuadPay can now complete a large number of transactions much more quickly. Make a note of the payment methods you are comfortable accepting up front so that there is no confusion later on.

Remind, remind, and remind again: Keep in touch with your client on a regular basis and remind them of the deadline. They will be serious about on-time payment if they know you are serious about it.

Sign a detailed sales or service contract, which includes the following provisions: Make sure that all payment terms and conditions are clearly defined, so that there is no room for misunderstanding. This includes late payment penalties as well as alternative dispute resolution methods. In order for the contract to be legally binding, it must be signed using an electronic signature solution (eSignature). This will assist you in taking your client to court if he or she is late or defaults on the contract.

Obtain the client’s signature on the invoice: Whether you are a subcontractor, a small business owner, or a freelancer, the invoice signing process is straightforward. Please download and customise our Google Docs invoice template before distributing and requesting a signature via Signeasy from your client. Please see below for more information. This will undoubtedly assist you in requesting payments on time and processing the document as quickly as possible.

How to create and send an invoice from Google Drive (with screenshots).

You should be aware that when sending an invoice to a client for signature, you do not need to open the Signeasy app at all. A simple step-by-step guide on how to send an invoice from Google Drive using Signeasy is provided below:

  • Access your Google account by logging in.
  • Look for the invoice.
  • Check and double-check all of the specifics.
  • Expand the Signeasy add-on by selecting it from the sidebar.
  • Select Send for Signature from the drop-down menu.
  • Then, in the newly opened window, enter the signer’s name, email address, and a message (optional)
  • To add new fields, click on the “Add Fields” button.

Select the section of the document where you want the client to sign it by clicking on it.

Press the “Send” button to send your message.

What are the benefits of using a Google Docs invoice template?

The invoice you create in Google Docs is automatically saved to the cloud, making it accessible from any computer with an internet connection. And that’s particularly valuable if you’re working from home or need to be productive.

A Google Docs template can be edited by multiple people at the same time, making it extremely useful for remote collaboration with internal stakeholders. For example, multiple sales representatives can enter details of different sales and then have the accountant or business partner make real-time corrections.

If you only have a few invoices to send out each month, you shouldn’t be concerned about investing in an expensive invoicing software. Simply by utilising our Google Docs invoice templates (in conjunction with Signeasy), you can save a significant amount of money!

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