Multifunction Printer With Scan To Email – Before We Get Into The Topic , let’s Learn Some Basic Of This Topic
The Best All-in-One Printers for 2021
MFPs, often known as all-in-ones or AIOs, provide consumers with a variety of capabilities in addition to printing. All can copy and scan, and many—particularly corporate MFPs—can also fax. Our favorites range from modest devices for home or home office use that cost around $100 to behemoths that can handle tens of thousands of pages per month and can anchor a busy workgroup.
MFPs, both inkjet, and laser are available from a wide range of printer manufacturers. (You may be surprised to find out which printer technology is best for you.) Finding a model with the proper collection of characteristics may be difficult given the variety of print technologies and brands available. However, there are a few things to keep in mind while looking for an AIO printer.
Is Your AIO for a Home, or an Office?
The most straightforward method to classify MFPs is by their intended use: home, office, or both. If you’re looking for a home MFP, you’re probably concerned about photo quality, so an inkjet is a way to go. A photo-lab MFP is required if images are your primary interest and you want to print them from nearly any source—memory cards, USB memory keys, cameras, slides, film strips, and original photographic prints. In this subcategory, there are only a few options: They can be identified by their capacity to scan slides and film strips, which is a function that most MFPs lack.
If you’re looking for an MFP solely for business use, you’ll want a laser or laser-class printer because the text is more important than photographs. (Some inkjets, as well as LED and solid-ink printers, fall into this category.) It should also allow faxing and have an automated document feeder (ADF) for scanning, copying, faxing, and emailing multipage documents.
If you require a printer that can serve as both a home and a home-office MFP, you’ll want an inkjet for photo quality, but one with business capabilities like an ADF and fax modem.
AIO Printers: Key Functions and Features
When it comes to home and office MFPs, it’s a good idea to develop a list of the capabilities and features you actually require.
Printing, scanning and copying are all commonplace, but even these tasks aren’t as simple as they appear. Some MFPs can only scan using a USB connection. Make sure the scanner works over a network if you wish to connect via a network. Scanning transparencies (slides and strips of film) is so uncommon that it’s often classified as a separate feature. Check the MFP’s size limitations; transparencies are frequently limited to 35mm.
For copying, several MFPs require the use of a computer. If you wish to copy without turning on the computer, ensure sure the MFP can function as a standalone copier with its own control panel.
Standalone faxing is nearly always included as part of a fax capability, which you manage via the MFP’s keypad. However, it may or may not feature a PC faxing function, which allows you to fax documents directly from your computer without having to print them first. Faxing on a PC can be done with a fax utility, a fax driver that works similarly to a print driver, or both.
There are two types of email features. You can scan a website and send an email straight to your Internet service provider (ISP) or an in-house email server on your network using the direct-email capability. Opening an email message on a PC and attaching the scanned document as an attachment is a more popular option for low-end MFPs. Either or both types of email can be sent from any MFP. Some direct-email functions aren’t compatible with all ISPs, so check before you buy to see if they’ll work with yours.
Color Printing: Thumbs Up or Down?
Most multifunction printers have flatbed scanners that can scan photographs or single-sheet documents. Multipage documents can be readily scanned (as well as copied, faxed, and emailed) using an automated document feeder (ADF). An ADF on an MFP with a letter-size flatbed will generally allow you to scan legal-size pages as well, but not all do so double-check.
Some ADFs can also scan in both directions (that is, they can scan both sides of a page). The function is also worth searching for if you work with a lot of two-sided documents. Most MFPs that allow duplex scanning do so by scanning one side of the document, flipping it over, and scanning the other side, but others offer one-pass scanning, which is faster and scans both sides of the sheet at once. If the MFP also has a print duplexer, you’ll be able to copy both single- and double-sided originals to single- or double-sided copies in most cases.
There’s no use in paying for this function if you never print in color. However, keep in mind that many color laser MFPs can print at a high enough resolution to allow you to produce your own marketing materials, which could be less expensive than printing small quantities at your local print shop.
Printer Size and Connectivity: Do You Have Space?
Inkjet AIOs, on the other hand, are usually always color-capable. Inkjet printers can print in color whether you need it or not.
MFPs are often larger than single-function printers, and some home MFPs might be tall enough to feel as if they’re towering over you if placed on your desk. The size and weight of the MFP should be considered, even if you won’t be moving it very often.
Then there’s the issue of connectivity, which may or may not be related to where you put your printer. Some MFPs contain an Ethernet jack in addition to a USB port, and all but the cheapest allow wireless Wi-Fi connections for simple sharing. If you prefer Wi-Fi, keep in mind that if your network has a wireless access point, you can print wirelessly to any printer or MFP on the network, regardless of whether the printer or MFP supports Wi-Fi.
Some MFPs now offer Wi-Fi Direct (or its equivalent, which the printer manufacturer may call something else), which allows compatible devices to connect to the printer without the requirement for a wireless access point. Only a few have Near-Field Communication (NFC) capability, which allows you to print from a compatible mobile device simply by tapping the printer with your phone or tablet.
Assessing Scan/Print Quality (and Quantity)
You may need to examine the scan quality in addition to the printer’s output quality. It’s not a problem in offices because almost any scanner can scan papers at a high enough quality for copying or OCR (OCR). When it comes to images, however, you’ll want to check closely, especially for transparencies.
Remember to add copies and incoming faxes to the total number of pages you’ll print when estimating the duty cycle and input capacity you’ll require for an MFP. Check the total cost of ownership over the printer’s lifetime as well. Compare the overall cost of each model to see which will be the most cost-effective in the long run.