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Reject Job Offer Email

How to decline a job offer gracefully

by stacy

In today’s employment market, candidates own the power, and they should take advantage of this. According to a recent poll conducted by Gartner, nearly half of employees employed in the last 12 months have received two more job offers during that period.

As a result, many job searchers are confronted with a situation they are unfamiliar with – namely, declining a job offer – and are confused about how to approach or manage the situation effectively.

Understandably, you’d be concerned about how to decline a job offer formally and professionally if you’ve been offered more than one position or it’s a position that isn’t quite suited for you. Firstly and most importantly, it is critical that you inform the hiring manager or recruiter of your decision as soon as you have made your decision. When it comes to keeping a positive relationship with your coworkers, dragging out the procedure or notifying them of your decision until the last minute will not be beneficial to your cause.

The second important thing to remember is to always be courteous and express gratitude to the hiring manager for the offer, regardless of the reason you are declining it.

It is important to note that how you reject a job offer should be determined by the reason for which you are saying ‘no, thanks.

Some of the most prevalent instances for drafting an email to decline down a job, as well as the best, practices for dealing with each case, are listed below.

Sample emails for declining a job offer

When you have accepted another offer

Generally speaking, declining a job offer because you have been offered another (better) job is an enviable situation to be in. However, it is still crucial to maintain excellent relations with the company you are rejecting. Maintain clarity and conciseness in your job offer rejection email or letter:

Hello there [Name],

I’d like to express my gratitude to you for considering me for the post of [Job Title] at [Company]. As a result of careful consideration, I have decided to accept a position with a different organization.

I am grateful to you for taking the time to interview me and for considering me for the position you have offered me. I wish you the best of luck in your search for a qualified candidate for the post.

Thank you once again for taking the time to read this.

Greetings and best wishes,

[Your Name] is a placeholder for [Your Name].

It happens when your compensation doesn’t match your expectations.
In the vast majority of circumstances, there are numerous opportunities to negotiate pay before being forced to reject a job offer outright. But if you’ve worked hard to establish a salary agreement and the company in question is unable to meet your expectations, you may want to gently explain why you’re declining the offer.

Hello there [Name],

Thank you for your phone contact yesterday and for offering me the position of [Job Title] at [Company]. I appreciate your consideration.

You have my heartfelt gratitude for taking the time to speak with me about my wage expectations. Unfortunately, I will be unable to accept this position because the wage offered does not satisfy the financial requirements of my present living expenditures.

Thank you once again for your consideration, and I wish you the best of luck in your search for a qualified candidate for the post.

Greetings and best wishes,

[Your Name] is a placeholder for [Your Name].

When a job doesn’t seem to be a good fit
Not infrequently, candidates will go through the interview process only to discover that the position they are interviewing for is different from what they expected or does not correspond with their professional objectives. Assuming this is the case, keep your job offer rejection message pleasant but straightforward:

Hello there [Name],

Thank you so much for providing me with the opportunity to work at [Company] as [Job Title]. I appreciate your consideration.

After great thinking, I have decided that I will not accept the post since it is not a good match for my long-term professional objectives.

I appreciate your offer, and I wish you the best of luck in your search for a qualified applicant for the vacant post. I wish you and your organization the best of luck in your future endeavors.

Greetings and best wishes,

Your First and Last Name

When the salary doesn’t meet your expectations

If it’s the company culture, your future manager, or anything else about the firm that you find unappealing, avoid using negative language and instead state simply that the job isn’t a good fit for your skills and experience:

Hello there [Name],

Thank you for your consideration of my application for the position of [Job Title] at [Company]. Unfortunately, I have decided not to accept the position since it is not a good fit for me at this point in my career.

I am grateful for your offer and for taking the time to evaluate it. Thank you for your time once again, and I wish you the best of luck in your search for a good candidate for the post.

Greetings and best wishes,

[Your Name] is a placeholder for [Your Name].

When the job isn’t the right fit

If you are contemplating many employment offers at the same time, what should you do? Here’s how to keep everyone pleased while also achieving the desired result:

Tell the recruiting manager the truth about who has given you an offer and when you received it.
The best-case scenario is that you have already stated that you have other interviews scheduled for the time being, but if not, now is the opportunity to clarify your position.

Make certain that you explain it in a way that emphasizes your excitement about the offer and position, while also emphasizing that you must see the other processes through to their conclusion. They will be grateful for your forthrightness.

Establish a timetable for accepting the job offer and for returning to work.
While it is customary for a recruiting manager to do this when an offer is extended, ensuring that you are given a specific deadline by which you must make a decision.

Explain to them the timescales by which you must make a choice on any additional offers, and inquire as to whether they are likely to be able to complete their hiring process within the same timeframes you want.

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