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Rejection Email

How to write the perfect candidate rejection email

by stacy

It is one of the most difficult things a person can do to inform prospective employees that they have been unsuccessful in their job search, yet it is very necessary. Jobseekers have invested the time, effort, and, in some cases, financial resources to submit an application and attend an interview; the least you can do is inform them if they have been unsuccessful in their search.

The finest applicant rejection emails are personable and professional, and they provide just enough information to the job seeker to help them move forward. They strike the ideal balance between being cheerful, educational, and encouraging while also maintaining their professionalism and assertiveness.

If you do it correctly, you will be able to increase the reputation of your company. If you do it wrong, a terrible job rejection email can swiftly travel over the world, causing significant damage to your credibility and reputation.

So, what is the best way to compose the ideal candidate rejection letter? Find out more by reading our guide.

What is a rejection email?

A job rejection email answer is provided as a professional courtesy to job applicants who have not been successful after submitting an application or attending an interview but have not been terminated.

Once you’ve selected who you’ll interview or hire, it’s critical that you notify those who didn’t make the cut as soon as you can after the interview or hire.

There are no hard and fast rules when it comes to job rejection emails, but you should always send one. Unfortunately, many organizations are not concerned.

Job-seeking platform According to Workable, 75% of job searchers never receive a response after applying for a position. An additional 60% of those who participated in interviews never received any feedback.

Why do I need to know about job rejection emails?

The work of writing a rejection letter is frequently allocated to staff members who were not involved in the selection process in the first place. Getting the correct tone between being encouraging and positive while also being honest and professional is critical…

If you’ve never written an applicant rejection letter before, it may take some practice before you’re able to hit all of the proper notes. Even seasoned recruiters may find it difficult to write rejection emails since they are so personal.

It’s never easy to break the bad news to someone, but drafting rejection letters can be particularly difficult for some people. Jobseekers become emotionally invested in the recruitment process, and rejection can be difficult to accept in some situations.

According to Glassdoor, the typical recruitment process takes 27 days from the time of application to the time of appointment. A ‘no’ can be difficult to accept if an applicant has been asked to an interview and has visited with potential employers beforehand. When job searchers are denied, they will likely experience several emotions, including disappointment, rage, and frustration, among others.

Researchers discovered that “a missing or poorly worded letter might hurt the self-concept of the recipient as well as the future intentions of possible recruits.” Simply put, a negative rejection letter can have a long-term negative impact on someone’s mental health.

Researchers discovered in another study that applicants who were rejected without receiving any letter were more likely to conclude that the organization had failed to meet its commitments than those who did receive correspondence. Those who did not receive a customized rejection letter expressed “greater unfavorable intentions” toward the organization, according to the study. ‍

Three things can be accomplished through the use of a professionally prepared rejection letter:

  1. Deliver critical information as soon as possible.
  2. Provide the job seeker with a sense of closure on an emotional level.
  3. Protect your organization’s reputation while simultaneously improving the image of your organization.
  4. It is acceptable to write a brief or long rejection letter before an interview or a post-job interview rejection email, but
  5. it must include certain specifics, which we will discuss in more detail below.

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