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Scan To Email Brother

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Scan To Email Brother
Scan To Email Brother

Scan To Email Brother – Before We Get Into The Topic, let’s Learn About  Some Basic Of This Topic

Configure and use the Scan to E-mail Server feature.

ControlCenter or the Scan button on your Brother machine may scan a document directly into your default E-mail program and send the scanned data as an attachment.
This functionality is known as “Scan to E-mail Attachment,” and it differs from the “Scan to E-mail server” feature mentioned in this FAQ. If you want to learn how to use the “Scan to E-mail Attachment” option, go here.

(For models that do not have automatic two-sided (duplex) scanning)

The functions of the Scan to E-mail Server can be downloaded.

To use this function, go to the Brother Solutions Center’s “Downloads” page and download the relevant firmware for your model.

The Brother machine must be connected to the internet and have access to a POP3 and SMTP server to use the Scan to E-mail Server option. Please contact your Internet Service Provider or Network Admin if you do not have this information.

I: Configure Scan to Email (E-Mail Server)

1.To get the IP address of the Brother machine, print the network configuration report. (To learn how to print the Network Configuration List, click here.)

2.Open a web browser (such as Internet Explorer) and type in

3.Toggle to the Network tab.

4.To get started, go to Protocol.

5.If POP3/SMTP is not already checked, check it, and then click Advanced Setting.

6.You will be able to customize your incoming and outgoing mail server settings in this section. On this page, fill in all of the required information. If you have any questions or need assistance with any of these settings, contact your Internet Service Provider or Network Admin:

a.SMTP Server Address: The Host Name or IP Address of an SMTP mail server (outgoing E-mail Server) on your network is displayed in this field. (For example, 192.0.0.1 or smtp.example.net) You must use the FQDN (Fully Qualified Domain Name) of the SMTP E-mail server if you are using the DNS name of the SMTP E-mail server, such as smtp.example.net.

b.SMTP Port: Enter the port number of the SMTP server to which you will connect.

c.SMTP Server Authentication Method: Select the SMTP server’s authentication method. This value specifies the type of authentication technique used to connect the user to the SMTP server. The possibilities are as follows:

  • Note: The SMTP Server is not authenticated.
  • SMTP-AUTH: Employs the SMTP Authentication mechanism. If this approach is utilized, the SMTP account details must be entered correctly.
  • POP before SMTP: Employs the “POP before SMTP” technique. If you use this method, make sure your POP3 account settings are accurate.

d.Account Name/Password for SMTP-AUTH: Specify a name and password that will be validated with the SMTP server, and then retype the password to compare. Enter a single space if you don’t want to use a password.

e.You can specify the encryption mechanism between the machine and the SMTP server when using SMTP over SSL/TLS. Verify Server Certificate, which checks the certificate between the system and the SMTP server, can be checked or unchecked.

f.Printer E-mail Address: Enter the printer’s e-mail address. The Notification Mail will be sent to the printer if an administrator address is incorrectly input. The Notification Mail is not sent to the administrator if you do not specify a printer e-mail address.

g.POP3 Server Address: This field defines the POP3 server’s hostname or IP address (incoming e-mail server). (For example, 192.0.0.1 or pop.example.net)

h.You must use the FQDN (Fully Qualified Domain Name) pop.example.net if you are utilizing the DNS name of the POP3 E-mail server.

i.POP3 Port: Enter the port number of the POP3 server to which you will connect.

j.Mailbox Name/Password: On the POP3 server where the Internet print jobs will be retrieved, specify a mailbox name and password. Enter a single space if you don’t want to use a password.

k.Utilize APOP: Select whether or not to use APOP while connecting to the POP3 server by checking this box.

 l.POP3 via SSL/TLS: The encryption mechanism between the machine and the POP3 server is your choice. Verify Server Certificate, which checks the certificate between the system and the POP3 server, can be checked or unchecked.

7.This value determines how long the print server will wait for all of the segments of the message to arrive if a print job is split into numerous email messages using the print server’s segmented message capability.

8.Submit the form. You’ll notice a notification that says, “Data changed successfully.”

9.A screen titled “Test E-Mail Send/Receive Configuration” will appear. Select one of the following options before clicking Submit:

  • Configuration of E-mail Sending is being tested.
  • E-mail Address for the Recipient: Type in the recipient’s e-mail address.
  • Send a Practice Email
  • Configuration of E-mail Receipt for Testing

10.A notice will appear that says, “Testing Email Configuration,” followed by the test results. Click OK once you’ve done viewing the findings.

II: Use One Touch or Speed Dial locations to set up and scan to an e-mail server.

1.Click the Address tab while still on the Web Home Page.

2.Select a group of One Touch or Speed Dial destinations to use.

3.Enter the following information for each storage location you want to program:

  • The recipient’s phone number or email address.
  • Name The name of the person who will receive the gift.
  • Select Mail XXX from the drop-down menu (where XXX is the Color, Gray, or B&W followed by the file format you want).
  • Select the desired resolution from the drop-down menu.
  • When choosing a PDF, be sure to pick the file format you desire.

4.Submit the form.

5.After you’ve configured the One Touch or Speed Dial locations, click Setup Groups G1-G20 to create group locations. Set the following parameters for each group:

  • Choose a free One Touch or Speed Dial location to save your group (One Touch dial locations are marked with a ” * “). Locations for speed dialing are denoted with a ” # “.
  • The name of the band.
  • Select Mail XXX from the drop-down menu (where XXX is the Color, Gray, or B&W followed by the file format you want).
  • Select the desired resolution from the drop-down menu.
  • When choosing a PDF, be sure to pick the file format you desire.
  • Members include: Select the members you want to include in this group by checking the boxes next to each One Touch or Speed Dial location.

6.Submit the form.

III: Scan to E-mail Server without One-Touch or Speed Dial Numbers:

1.Fill in the blanks with your document.

2.Scan Image by Pressing the Scan Button (Scan).

3.Scan to E-mail can be selected by pressing the Up or Down arrow key.

4.To select 1sided, 2sided (L)edge, or 2sided (S)edge, press the Up or Down arrow key.

Select OK.

5.Choose one of the following options

  • If you don’t need to modify the quality, Select Enter Address by pressing the Up or Down arrow keys.
  • Go to step 8 after pressing OK.
  • If you wish to change the scan settings, select Change setting with the Up or Down arrow keys.
  • Select OK.

6.Press the Up or Down arrow keys to select the scanning type and resolution you desire, then OK.

7.Choose the file type you desire by pressing the Up or Down arrow keys, then OK.

8.Enter your e-mail address here (Up to 60 characters).

9.Start by pressing the Start button.

10.The scanning procedure is started by the machine.