Student data privacy is a notion that has only recently come to the forefront of public discourse. Parental and student reliance on technology both inside and outside of the classroom is greater than ever before in today’s linked and digitally-oriented world. In addition to the fact that school is currently conducted primarily online, with the assistance of digital tools such as Zoom, this is yet another example of how education and technology are becoming more closely interconnected.
Because of the convergence between education and technology, there are worries about data security and how students’ information is being shared with third parties. Parents and guardians can be certain that their children’s information is protected since K-12 institutions use student data privacy forms to put their minds at ease.
Follow this procedure to have students’ electronic signatures on student data privacy forms requested by K-12 schools.
The first step is to create a plan. Before you begin, make sure you have the privacy form saved to your computer as a Word or PDF file.
The second step is to log into your Signeasy account. If you haven’t already, take advantage of our 14-day free trial to see why we’re a consumer favourite among small and medium-sized businesses (SMBs) around the world.
Step 3: Select “Request Signature” from the drop-down menu that appears in the top left corner of the screen after clicking the “Start Signing” button.
In Step 4, either drag and drop the student data privacy form into the upload box, or click the “Upload” option to manually import the file into the system.
Step 5: Just below the upload box, type in the email addresses of the signers. If you have more than one parent or guardian on file, you can add additional signers to your account. You may also provide a message and include other recipients in the CC field to ensure that everyone receives a copy of the signed documents (for example, if only one parental signature is required, but you would like both parents to receive a copy).
Helpful hint: You can sync your Gmail and Outlook contacts with your Signeasy account in as little as a few minutes. Once the accounts are linked, your contacts will appear in a drop-down menu as soon as you begin typing their email address into the address bar.
In order to annotate your progress report, you must first click the green “Add Fields” icon in the top right corner of the screen. Document fields direct signers through the process of signing a document by marking areas where they must provide their signatures, initials, their name, and/or the date of signing. Fields aid in the reduction of errors and omissions during the eSigning process, which is especially important for longer or more complex papers, as well as for shorter documents.
The eSignature request will be sent out instantly if you choose to skip this step by selecting “Send without Fields.”
Step 7: Insert fields into the document by dragging and dropping them from the panel on the left. It is possible to specify which fields are applicable to each signer if there are many signers. Each individual will be assigned a different hue in order to facilitate navigation.
Step 8: Once you have completed all of the relevant fields, click on the green “Send” button to submit your submission.
Step 9: Once all signatures have been collected, a finished copy of the document will be sent to everyone through email. If you want to maintain track on the document’s progress while it’s still in the queue, you may use the dashboard to do so, as well as send out reminders to any remaining signers if necessary.
Making the switch to eSignatures pays off in the long run.
Quick and straightforward: Get started in minutes, with no need for complicated setup.
Errors should be avoided: Make it easier for signers to navigate through a document by highlighting required fields.
Produce legal, secure eSignatures: Signeasy is ESIGN act and eIDAS compliant, allowing you to create legally binding electronic signatures.
Less paper use results in savings of tens of dollars per document.
Reduce your carbon impact by doing the following: Reduce your paper consumption and waste by becoming paperless.