Where Can I Scan And Email Documents? – Before We Get Into The Topic , let’s Learn Some Basic Of This Topic
The Best Ways to Scan a Document Using Your Phone or Tablet
The Google Drive app, which comes pre-installed on almost every Android device these days, is the ideal option to scan documents if you’re using an Android device.
By tapping the “+” button in the lower-right corner of the home screen, you may scan documents directly into Google Drive.
Select “Scan” when the menu slides up from the bottom.
It can ask for permission to use the camera on the phone. If this is the case, select “Allow.”
When you’re ready to scan your document, fill the screen as much as possible with it and press the blue capture button. If your device has a flash, you can also add some light to the document by hitting the flash icon next to the capture button. This option will not appear if your device does not have a flash.
A preview of the document will show as soon as you scan it. Don’t be concerned if the majority of the paper appears to be missing. The crop tool is useful in this situation. Cropping adjustments can be made by tapping on it.
To modify the area that is scanned and uploaded, tap, hold, and drag on the dots—you’ll probably just need to deal with the corner dots for this.
- Tap the checkmark in the lower-right corner of the screen when you’re done.
- Immediately after scanning something, you have three options:
- To add new pages to the document, tap the + icon.
- Tap the circular arrow in the middle to redo a scan.
- To finish and submit the document to Google Drive, tap the checkmark button.
You can also make tiny changes to your scans while you’re scanning. For example, tapping on the painter’s palette in the top-right corner changes the color selection of the scan and tailors it to a specific type of document. By default, the scanner will select the one it considers to be the best.
Finally, you can delete, rename, and rotate the scan using the three dots in the upper-right corner.
The titles of uploaded scans are prefixed with the term “Scanned,” followed by the date and time, and then saved as PDFs in Google Drive. By selecting the three dots next to the file’s name, you can move, rename, or delete any of your scanned documents.
You can also share your scanned documents by selecting “Share Link” from this menu. This will send a link to the document on Google Drive, whereas “Transmit a Copy” will allow you to send the file itself via email, Dropbox, and other methods.
You can also transform that scanned PDF into a document that you can modify or export to Microsoft Word if you switch to a desktop computer.
The Best Way to Scan Documents on iOS: Scanner Pro
Unfortunately, Google Drive’s iOS app does not include a document scanning feature, however, the Notes app on your iPhone or iPad does. The main drawback is that it’s quite basic and lacks a lot of features. Scanner Pro is a better option if you need something a little more sturdy. It costs $4, but it’s well worth it if you need capabilities like OCR and the ability to share scanned documents with a variety of services.
After you’ve downloaded and installed the app, go to the bottom-right corner of the screen and hit the + button.
Fill in the blanks on the screen with the document you want to scan. As you do so, a blue box will appear over the document, intelligently marking the paper’s borders.
When the document is ready to be scanned, the software will either scan it automatically or you will have to manually capture it by pressing the capture button at the bottom. This is determined by whether you have it set to Manual or Auto, which can be found in the top-right corner of the screen by pressing on the applicable setting.
You can also choose from a variety of scanning settings at the very top, depending on what you’re scanning.
In any event, tap, hold, and drag on the corner dots after the paper has been scanned to better fix the scanned page’s boundaries—it doesn’t always get it quite right. When you’re finished, go to the bottom-right corner and hit “Save Selection.” If you’re not satisfied with the result, tap “Retake.”
You’ll be led back to the scan screen after saving, where you can scan further pages of the document if there are any remaining. If you don’t see the arrow in the bottom-right corner, tap it to finish scanning the document.
You can now save the document to one of several cloud storage providers or email it to someone (or yourself). To do so, go to the bottom of the screen and tap “Share.”
You can also tap on “Edit” to make any last-minute modifications to the document if you forgot to do so earlier, or “Add” to add any more pages you forgot to include.
You can choose whether to save the document in PDF or JPEG format from the Share option.
Below that, you may share the document by emailing it, saving it to your pictures, faxing it, or uploading it to a variety of cloud storage services such as Google Drive and Dropbox.
Return to the main scanned document screen and either save the document locally in the Scanner Pro by tapping on “Save” in the top-left corner, or delete the document by tapping on the ellipses icon in the top-right corner.
You can also run an OCR scan of the document and copy all of the text that it recognizes into a word document from the same ellipses menu. (If it’s easier, you can do this on the desktop with Google Drive.)
Thanks to Google Drive, iOS Notes, and Scanner Pro, the idea of an (almost) paperless world is becoming a reality. While we don’t believe anyone will ever be completely paperless, the ability to scan anything and then share it with others without the use of the heavy gear is a step in the right direction.